AGU asks that participants at all AGU meetings, including Fall Meeting, observe these guidelines:
Social Media Guidelines
- The use of social media throughout AGU Meetings is welcomed, including live tweeting. This includes all public settings such as the exhibit hall and receptions, and scientific settings such as oral and poster sessions, lectures, keynotes, and town halls.
- AGU encourages participants to observe best practices (below), and to include the meeting hashtag (such as #AGU18 for Fall Meeting 2018 and #AGU100 for Centennial events at Meetings), and to employ commonly used hashtags that relate to the content to increase engagement.
Social Media Best Practices
The Fall Meeting Code of Conduct and AGU Scientific Integrity and Ethics Policy provide excellent overall guidance for all meeting attendees and participants in the scientific endeavor. In particular, we ask social media users to:
- Treat all participants, attendees, AGU staff, and vendors with respect and consideration, valuing a diversity of views and opinions.
- Be respectful and collaborative.
- Credit (identify) presenters by name.
- Communicate openly and with respect for others, critiquing ideas rather than individuals.
- Avoid personal attacks directed toward other attendees, participants, AGU staff, and suppliers/vendors.
- Do not take or share photographs of individuals under 18 on social media without explicit verbal or written permission of a parent or guardian.
Use of Photography
Photography by individuals for personal use and for social media is allowed at social events, in the Exhibit Hall and in public spaces throughout AGU Meetings is permitted. Additional uses of photography at AGU Meetings are permitted as of 8 December 2018:
- Photography for personal use and social media use is permitted throughout AGU meetings – including oral and poster sessions, as well as named lectures, public lectures, town halls, plenaries and keynotes – unless the presenter has exercised the option to be excluded.
- Permission is understood to be granted with the following exceptions:
- The presenter has affixed a “no photo” image provided by AGU to the poster or the presentation; or their own “no photo” image or language.
- The presenter, and/or the convener on behalf of the presenter, explicitly states to the audience the preference for no photographs. Understanding that attendees come in and out of the room during sessions, AGU recommends that presenters affix the image that AGU provides on all slides to ensure that attendees are aware of the presenter’s preference.
- When a photograph of presenter, a presenter’s slides, or a presenter’s poster is shared on social media or elsewhere, the presenter must be identified by name.
- Attendees are expected to honor the preference of any presenter who has indicated “no photo.” AGU will support and enforce this expectation.
- Please be respectful and considerate of others and do not use flash, block attendees view of presenters when capturing photos, or otherwise disrupt presentations.
- Do not photograph individuals under 18 years of age without explicit verbal or written permission of a parent or guardian. If in doubt, ask.
Audio and Video Recording Limitations
Audio and video recording by individuals for personal use and for social media use is allowed only at social events, in the Exhibit Hall and in public spaces throughout the meeting.
The following limitations and exceptions apply:
- Audio and video recording of oral sessions, poster sessions, named lectures, public lectures, town halls, plenaries and keynotes is not allowed for personal use, social media use or any other use. Audio and video recording can be disruptive to the presentation and the attendees, and in addition, there are legal considerations that preclude attendees from making recordings.
- This prohibition does not apply to assigned AGU staff and contractors who capture content from selected sessions, lectures, keynotes and town halls.
- Please be respectful and considerate of others.
- Do not audio or video record individuals under 18 years of age in any setting without permission of their parent or guardian. If in doubt, ask.
The AGU GO program provides a controlled avenue for sharing science and presentations from the meeting. Video of selected sessions and lectures are made available free of charge to everyone.
Read more about AGU’s meeting guidelines on photography and social media in a From The Prow post by AGU’s Executive Director/Chief Executive Officer (CEO) Chris McEntee.