General Information

Session proposals are no longer being accepted. Thank you to all those who submitted.

Session descriptions must adhere to the following criteria:

  • Concise definition of the scientific topic. Session proposals and abstracts can focus on scientific results and/or their applications, enabling Earth and space science, and the impact of Earth and space science on society.
  • Explain why the session is topical and relevant.
  • Do NOT include potential invited authors or make special requests in the session description.
  • Sessions WILL NOT be considered that are celebratory or have a focus other than scientific results. Sessions cannot be in tribute of a specific person or contain the name of a scientist in the session title or description.
  • Session proposals that are deemed to be primarily advertisements of commercial products and services will not be considered. Session proposals that contain the name of a specific experiment in the title or description will also not be considered.

Please refer to AGU’s full standards for session proposals and abstract submissions.  All session proposals must meet these standards.

Timeline
  • Wednesday, 18 April – Session Proposal Deadline
  • April-early May – At least one of the conveners must be available to respond to any committee member inquiries or discuss merging of sessions.
  • Mid-June
    • Acceptance notifications are sent
    • Abstract submission site opens
    • Invited Author tool opens
  • August 1 – Abstract Submission Deadline
  • August – Session allocations and convener scheduling are performed between 2-31 August. At least one of the conveners (an AGU Member) must be available for the scheduling of your session or to discuss a session merger.
  • 1 October – Abstract notifications and notification of your session's official scheduled day and time will be sent out.
  • 1 October-AGU Fall Meeting – Monitor your session(s) to note withdrawals and request presenter moves if necessary.
Submission Requirements

AGU Membership
The primary convener must serve as the point of contact for the session and MUST be an AGU member and up to date on 2018 membership dues in order to propose a session. Co-conveners are not required to be AGU members but will need to be AGU members and up to date with 2018 membership dues if they wish to receive access to the scheduling tool in August. Individuals may join or renew join their AGU membership prior to submitting a session proposal.

Submission Limit
All proposals are subject to review by the AGU Fall Meeting Program Committee. The AGU Fall Meeting Program Committee Chair or committee members reserve the right to reject multiple proposals submitted by the same convener(s) on related topics or across disciplines. Upon acceptance, the Program Committee may also move the session to a more appropriate AGU section than the one to which it was submitted, request conveners to revise the session title and/or description, or merge proposals on similar topics. It is recommended to prepare your proposal outside of the online session submission system to avoid losing any content in case of technical issues.

Selection of Section
Conveners will choose the most appropriate section to submit the proposal. Please note that at the discretion of your program committee representative you may be asked to merge with another session or move to a more appropriate alternate section.

NEW THIS YEAR: Session proposals and cross-listed/co-organized sessions will be accepted for the newly formed GeoHealth Section.

Atmospheric Sciences, Biogeosciences and Hydrology Conveners Only
On the Session Submission form, you will be required to select a Sub-Category or Technical Committee from within your section supporting your session proposal.

Session Title
Session proposals must include an informative title (20-300 characters, not including spaces) and entered in initial capitalization.
See boldface for example: Mark the Dates of the AGU Fall Meeting on Your Calendar

Session Description
The session description is limited to 150 words. The description will be used during the review process. After the abstract deadline, proposed session descriptions will no longer be posted. Prior to acceptance, the Program Committee may request conveners to revise the session title and/or description or merge proposals on similar topics. Session descriptions will be posted on the AGU website during the abstract submission phase to assist submitters in identifying an appropriate session to submit their abstract.

Collaborative Sessions
Review this Flowchart
The flowchart will help determine if your session is collaborative and should be co-organized, cross-listed, or co-sponsored. By selecting these options, you indicate opportunities for collaboration or a connection between related sessions and across topic.

Section Cross-Listing
Up to four cross-listings can be selected. Cross-listings are only used for indexing purposes and are not reviewed by the Program Committee. If accepted, the session will only be searchable under the section to which it was submitted, and these cross-listings will only be used as a reference tool for authors during abstract submission and in the online program. To propose a trans-disciplinary session, please see the co-organized option.

Co-organized Sessions
Co-organized sessions are a collaborative effort between sections to jointly submit and convene a trans-disciplinary session. Co-organized sessions must have co-conveners representing more than one section as their primary membership. Up to four sections can co-organize a session. These sessions will be reviewed and selected by the Program Committee. If accepted, these sessions will be searchable under all applicable sections during the abstract submission process and not just the one to which it was submitted.

Co-sponsored Sessions
AGU has agreements with select organizations  to “sponsor” sessions within specified sections. If you select to have the session proposal co-sponsored by one or more of these societies, this will be used as a reference tool for those societies and the attendees to see which sessions will apply to members or constituents of the co-sponsoring societies. Co-sponsored sessions will be reviewed and are subject to approval by the co-sponsoring societies or program organizers.

Alternate Session Formats
The AGU Fall Meeting Program Committee is offering the opportunity for session conveners to propose sessions under alternate formats other than the traditional eight to twelve speaker session format or traditional poster session format. More information on these formats are available under the Alternate session formats, but some formats for consideration include:

  • Panel: If approved and accepted, formal panel discussion in an oral session setting (will be allowed up to 8 invited authors).
  • Short Talks (oral): If accepted, quick-changing oral presentation (multiple 5-minute talks or less) or a mix of dually scheduled oral and poster presentations in a traditional oral session setting (does not guarantee or give better chance to receive an oral allocation).
  • eLightning: If accepted, 3-minute oral presentations paired with digital, interactive, non-paper poster presentations. (Note: there is NOT a separate oral or poster session component for eLightning sessions.)
  • Poster Only: If accepted, the Program Committee will allocate ONLY a poster session; no oral session component.

If you would like to propose a session to be considered for one of the special formats above or suggest another format, please indicate your intention with your session proposal submission.

PLEASE NOTE: Proposing a session as an alternate format DOES NOT guarantee the acceptance of your proposal, an oral session allocation, or suggested oral or poster session format.

AGU On-Demand
Conveners may request their session proposals be considered as a live-streamed/on-demand session during the submission process. An advisory group will select sessions for recording or will be streamed live and/or posted for on-demand viewing. If your session is selected as an On-Demand Session, ALL contributed and invited abstract submitters must sign a release to have their presentations live-streamed and recorded for on-demand viewing. Read more about AGU’s On-Demand Program.

SWIRL Themes
Conveners may select if your session proposal falls within the SWIRL (Sessions With Interdisciplinary Research Linkages) themes. They will expand scientific horizons by helping attendees make new connections and discuss new developments in related fields of Earth and space science. After the 2018 session proposal submission deadline, the AGU Fall Meeting Program Committee will review all session proposals and add or remove SWIRL Themes based on emerging topics. Please click here for more information.

Conveners
Each proposal must have between two and four conveners, including the primary convener. Two conveners are recommended to aid in the session merging process; however, four is the maximum number of conveners for each session proposal submission. At least ONE (1) of the conveners must be designated as a ‘primary liaison’ and must be available for any discussions with the Program Committee regarding the session proposal during peak times in May and August.

It is strongly encouraged by the AGU Fall Meeting Program Committee that students and early-career scientists submit or co-convene session proposals.

The full name, affiliation, and email address of each convener is required. All individuals listed as a convener must have agreed to serve as a convener in advance of submitting the proposal. The primary convener MUST be an AGU member and up to date with 2018 membership dues; co-conveners are not required to be AGU members but will need to be AGU members and up to date with 2018 membership dues if they intend to schedule abstracts in late August.

Index Terms
Keywords are used as a tool for authors to facilitate searches during abstract submission and in the final online program. At least one, and no more than four index term(s), must be provided with the session proposal.

Alternate Session Formats

Session and Presentation Type Overview

Aside from the traditional oral and poster allocated session formats that are designated by the AGU Fall Meeting Program Committee, there are several session types that can be proposed by conveners. Proposals will be reviewed and are not guaranteed. For additional information on the alternate session formats please go here.

  • Poster Sessions: Each poster session will be displayed for a full day during the meeting but will be considered active for only half a day, either morning or afternoon, for a total of four hours and 20 minutes during the session time block. More than half of the presentations given at AGU Fall Meeting are poster "presentations."
  • Oral Sessions: Oral sessions will receive a 2-hour time slot. There will be NO 1-hour sessions, with the exception of named lectures. The length of presentation is up to the session convener; these average out to 15 minutes per presentation. NOT ALL SESSIONS ACCEPTED RECEIVE AN ORAL ALLOCATION.
  • Panel Format: If approved and accepted, formal panel discussion in an oral session setting (will be allowed up to 8 invited authors).
  • Short Talks: If accepted, shortened oral presentation (multiple 5-minute talks or less) or a mix of dually scheduled oral and poster presentations in a traditional oral session setting.
  • eLightning Format: If accepted, 3-minute oral presentations paired with digital, interactive, non-paper poster presentations.
  • Poster Only: If accepted, the Program Committee will allocate ONLY a poster session; no oral session component.
Union Sessions

Union sessions should focus on topics with a broad interest that are outside of a single section. These sessions are for the benefit of attendees who have expansive interests beyond their own discipline. Because of the multidisciplinary character of these sessions, Union sessions are not cross-listed with any section.

  • Union session proposals are approved by the chair of the AGU Fall Meeting Program Committee.
  • Union sessions, with the exception of approved panel sessions, are the only scientific sessions that consist entirely of invited abstracts to highlight science in all other programs and for the purpose of discussion with leading experts.
  • There is no limit on the number of invited authors for Union sessions, but a maximum of eight (8) authors is recommended.
  • The length of presentations will be at the discretion of the convener(s). Conveners are encouraged to schedule longer presentations in Union sessions (20–30 minutes), instead of the traditional 15-minute talks in other sessions.
  • Union sessions are limited. Each approved Union session topic will only be ONE 2-hour oral session.
  • Union sessions DO NOT have a poster component.
  • If a session submitted as a Union is not approved for a Union, it may be accepted in a different section and that session is not guaranteed an oral allocation and is applicable to the two invited author maximum policy.
Session Proposal Review Process

The AGU Fall Meeting Program Committee will review all session proposals in mid-May. The evaluation process may include decisions to merge several proposals to ensure ample interest in each session and to avoid duplicate sessions on similar topics.

At least ONE (1) of the conveners must be designated as a 'liaison' and must be available for any discussions with the Program Committee regarding the session proposal in May. The Program Committee will notify conveners if sessions need to be merged or descriptions revised. Conveners will receive an email regarding the status of their proposal in early June 2018.