Where is the 2018 Fall Meeting being held?
Fall Meeting will be held at the Walter E. Washington Convention Center located at 801 Mount Vernon Place, NW, Washington, DC 20001.
What are the dates for the 2018 Fall Meeting?
Friday marks the official launch of AGU’s Centennial with a Plenary that celebrates our past and explores our future, featuring rapid-fire presentations representing all 25 sections of AGU.
When does Early Registration close?
The early registration deadline was 7 November. Attendees may continue to register to attend the meeting.
What is the expected meeting attendance?
Nearly 24,000 individuals attended the 2017 meeting; we expect to see everyone again this year as well as many new faces!
What is new at Fall Meeting this year?
In addition to the most substantial scientific program ever presented at an AGU Fall Meeting, AGU is pleased to offer an array of new and intriguing events and experiences from Centennial sessions and symposia to workshops, tutorials, field trips, and much more.
Do I have to be an AGU member to attend?
No, but registration rates are reduced for AGU members who joined or renewed by 15 October 2018, and for those who are members of cooperating societies. Visit membership.agu.org to join AGU or renew your membership via email or renew by phone at +1-202-462-6900.
Will childcare be provided?
Subsidized child care will be available again at this year’s meeting; online registration is now available.
Can I smoke inside of the Convention Center?
No. AGU promotes a smoke-free environment; this includes the use of electronic cigarettes.
How can my donations support future AGU Fall Meetings?
AGU has a myriad of funds that support programs and initiatives featured during the Fall Meeting including Annual Student Travel Grants, the Lloyd V. Berkner Student Travel Fellowship, Outstanding Student Presentation Awards, and general support of any of AGU’s Sections. To find out more about how to donate, see your options here.
SESSIONS, TUTORIALS AND GUIDELINES
NEW for 2018: What is a Tutorial Talk?
The new Tutorial Talks were inspired by AGU’s Centennial, which will be launched at Fall Meeting. They provide an expert review and synthesis of multiple results from a number of researchers, so that the audience can gain a current understanding of the topic.
The Scientific Program mentions sessions that are Co-organized/Co-sponsored/Cross-listed. What does this mean?
As a session chair, what are my duties after the session proposal has been submitted?
Read more here to find out about the roles/responsibilities of a session chair.
ABSTRACTS AND GUIDELINES
When do abstracts submission open and when is the deadline?
Abstract submissions are no longer being accepted.
Do I need to be an AGU member to submit an abstract?
The first author MUST be an AGU member and up to date on 2018 membership dues in order to submit an abstract. Coauthors are not required to be AGU members. Individuals may join or renew their AGU membership online.
Was I automatically registered for Fall Meeting when I submitted my abstract?
No, these are two separate processes. All attendees must register and pay to attend the meeting; this policy includes invited authors. Online registration opened in September. The deadline for the early registration discount is 7 November 2018.
When will I receive confirmation of my letter of notification regarding my abstract submission?
Acceptance letters were distributed via email in early October. If you did not receive one contact the Scientific Program Team.
May I request a refund for my abstract handling fee?
No, sorry—abstract submission fees are nonrefundable. Once the abstract has been submitted, it is considered processed, and no refunds will be issued.
Can I make changes to my abstract?
Changes to abstracts are not possible after the abstract submission deadline.
Where can I locate the abstracts that were presented at previous Fall Meetings?
Click here to view the abstracts archive.
As a presenter, how should I prepare for my presentation?
The presenter guidelines for oral, poster, and eLightning presenters are available here.
I have been assigned a poster presentation. Does AGU have an official poster printing service provider?
Yes, poster presenters can order posters from the official Fall Meeting poster printing partner, Copy Central. Orders placed in advance from Copy Central will be available to pick up onsite at the Poster Printing Services booth in the convention center. More information is available within the Poster Presenter Guidelines.
Who can view Fall Meeting videos?
Anyone may register to watch live streams and recordings of keynotes, named lectures, and oral sessions for the 2018 Fall Meeting. You do not have to be registered for the meeting to have access, but you do have to register for the On-Demand site. The link to register will be posted here soon.
Will you offer a mobile app this year?
Yes, the scientific program and much more is available via the AGU Events mobile app for both iOS and Android devices. Download it here!
What is AGU’s policy on photography at Fall Meeting?
AGU allows photography for personal use and social media use throughout AGU meetings – including scientific sessions, unless the presenter has exercised the option to be excluded. Learn about the guidelines on our Social Media Guidelines page.
TOWN HALLS AND EVENTS
How can I submit a town hall proposal and/or an event request?
Submission of abstracts for town halls is now closed. Event organizers may request event space in September.
View the Town Halls in the Scientific Program.
HOTEL AND TRAVEL
Can I still apply for a student travel grant?
The online student travel grant application process opened in mid-June and closed in August. You can now view the awardees.
How do I request a letter of invitation for my visa application?
If you submitted an abstract to Fall Meeting, you received a letter of invitation via the abstract submission tool. Non-submitters may contact the Meetings team for requests.
In the event that my VISA is not approved to travel to the U.S., how can I benefit from networking or other opportunities at Fall Meeting?
AGU offers many chances to network and interact with other Earth and space scientists beyond the Fall Meeting. and many of these programs are free to people residing in countries listed as World Bank “low” or “lower-middle” income per capita nation.
While these programs differ in scope and experience from the AGU Fall Meeting, they each offer unique opportunities to interact and learn from other geoscientists.
When can I reserve my hotel room?
The online housing tool is now open. IMPORTANT: If you are contacted by any company other than SPARGO offering housing in Washington, D.C., please note that these companies are not authorized to represent AGU nor do they have access to officially contracted AGU Fall Meeting 2018 room blocks or rates in. Please beware! These unauthorized companies often don’t deliver on promises to customers. When customers arrive, reservations are non-existent, or the hotels are not conveniently located. Sometimes the rooms have been cancelled and hefty cancellation fees have been placed on the customer’s credit card. In addition, these companies’ practices make it more difficult for AGU to meet our room block commitments and expose AGU to penalties. If you have questions, contact AGU’s housing team.
Will AGU charge my credit card to guarantee my reservation?
AGU will not charge your credit card. However, your hotel may charge a deposit of one night’s room and tax as early as three weeks prior to Fall Meeting. Deposit amounts may vary. Please refer to the deposit policy on your hotel confirmation.
Will I receive a hotel confirmation?
Yes. A detailed confirmation is automatically emailed to you once your reservation has been made.
What is the hotel cancellation policy?
There is a 72-hour cancellation notice required to avoid penalty. If your reservation is cancelled less than 72 hours prior to your arrival, you will incur a one-night room and tax penalty from your hotel.
What is the closest airport?
There are three major airports in the Washington, D.C. region: Ronald Reagan Washington National Airport (airport code: DCA), Washington Dulles International Airport (airport code: IAD) and Baltimore/Washington International Thurgood Marshall Airport (airport code: BWI). All three airports offer multiple U.S. and international flights daily. Reagan National Airport is located just across the Potomac River in Virginia and is the closest airport to D.C. It is accessible via its own Metro stop on the Blue and Yellow Lines.
What is the weather like in Washington, D.C., during Fall Meeting?
Washington, D.C., has a temperature range from the mid 40’s/low 30’s Fahrenheit in December.
Does AGU offer travel discounts to Washington, D.C.?
By train: Amtrak is offering 10% off of the best available rail fare to Washington, D.C., between 7 December and 17 December 2018. To reserve, call 1-800-872-7245 or your local travel agent. Reference code number: X91H.
By air: AGU has again teamed up with United Airlines. Discounts are applicable from 6 December through 17 December 2018. To reserve your United flight, visit Book United Meetings Travel and add ZFBC423700 in the box located on this page and click on the yellow button.
How do I register online for Fall Meeting?
Online registration is now open and registration rates are posted. The early registration deadline was 7 November.
What does my registration fee include?
Your registration fee includes access to the Icebreaker Reception on Monday, 10 December, both oral and posters sessions, Keynote Lectures, exhibits, town hall meetings, daily refreshments, and non-ticketed social events.
How do I purchase tickets to special events?
Tickets can be purchased via the online registration process.
May I bring a guest?
Registered attendees may purchase guest passes for $150 USD. A guest is a spouse, friend, or adult child (18 years old and older) who is not working in a geophysical science related occupation or field. A colleague or associate working in a related geophysical sciences field or studying geophysics in school may not be registered and attend as a guest. Registered guests may not attend the oral or poster scientific sessions; however, they may go to the Exhibit Hall, the Ice-Breaker Reception, the Honors Ceremony, and all Keynote Lectures. Guests are required to purchase tickets to social events at the advertised guest rates. Guess passes are available through the registration process.
Is there a registration process for childcare?
Yes, AGU offers subsidized child services and online registration is now available.
Please email any questions not addressed in the FAQs.