If your Town Hall proposal has been accepted, please note the following to assist you in planning your Town Hall:
- Room set-up: Town Hall rooms will be used during the day for scientific sessions and therefore will be set theater-style with rows of chairs, as well as a small stage with a lectern and head table. The room set cannot be altered.
- Audio-Visual: All rooms are equipped with an LCD projector, screen, laser pointer, a speaker timer, and two computers (one Windows-based PC and one Mac). If you utilize the audio-visual equipment in the room the primary contact will be billed a $125 USD labor charge to have an audio-visual technician present during the Town Hall.
- If you require additional audio-visual equipment, Holly Alderton with Projection Presentation Technology will be in direct contact with you to arrange for payment and to discuss any additional requirements.
- Catering: If you wish to order food and beverages for your attendees, please contact Phonecia Jackson. Please note that all catering must be ordered from the convention center and outside catering cannot be brought into the building.
Important note: All Town Hall attendees and presenters must be registered for the Fall Meeting. One-day registrations are available for participants who are only attending the Town Hall. Individuals will not be permitted in the meeting rooms of the convention center without an attendee registration badge.
Town Hall Submission Requirements
The 2017 Submission Deadline has passed.
- Town Halls offer an opportunity for government agencies, academic programs, special projects, and other focused interest groups to gather input from the broader AGU Community. They are open to all meeting participants. The Fall Meeting Program Committee will review and assess the proposals and finalize the schedule for all approved Town Halls.
- All Town Hall proposals must be submitted through the abstract submission system when it opens in mid-June 2017.
- The description should be not more than 300 words, including target audience and goals. If accepted, the description will be edited to conform to AGU style and format and published.
- The submitter or Primary Contact must be an AGU member with dues up to date for 2017.
- Town Hall proposals must include a primary contact for the meeting, including name and affiliation, and a list of proposed speaker names, if applicable. Please add as much information as possible at this time. If accepted, you will have an opportunity to update your list of speakers.
- Letters of notification regarding Town Halls will be distributed via email in early October.
- If accepted, there is no cost to host the Town Hall unless you wish to add food, beverage, or any additional AV equipment not already provided in the room. More details on this will be available when acceptance notifications are distributed in October.
- All Town Hall participants and organizers must register to attend Fall Meeting in order to attend the Town Hall.