Submission Steps

Session Proposal Submission Video Tutorials

It is recommended to prepare your proposal outside of the online session submission system to avoid losing any content in case of technical issues.

Session Title
Session proposals must include an informative title (20-300 characters, not including spaces) and entered in initial capitalization
See boldface for example: Mark the Dates of the Fall Meeting on Your Calendar

Description
The session description is limited to 150 words. The description will be used during the review process. After the abstract deadline, proposed session descriptions will no longer be posted. Prior to acceptance, the Program Committee may request conveners to revise the session title and/or description or merge proposals on similar topics. Session descriptions will be posted on the AGU website during the abstract submission phase to assist submitters in identifying an appropriate session to submit their abstract. Descriptions must adhere to the following criteria:

  • Concise definition of the scientific topic. Proposals must focus on scientific results and/or their applications.
  • Explain why the session is topical and relevant.
  • Do NOT include potential invited authors or make special requests in the session description.
  • Sessions WILL NOT be considered that are celebratory or have a focus other than scientific results. Sessions cannot be in tribute of a specific person or contain the name of a scientist in the session title or description.
  • Session proposals that are deemed to be primarily advertisements of commercial products and services will not be considered. Session proposals that contain the name of a specific experiment in the title or description will also not be considered.

Atmospheric Sciences, Biogeosciences and Hydrology Conveners Only
On the Session Submission form, you will be required to select a Sub-Category or Technical Committee from within your Section supporting your session proposal.

Review this Flowchart
The flowchart will help determine if your session should be co-organized, cross-listed, or co-sponsored. By selecting these options, you indicate opportunities for collaboration or a connection between related sessions.

Section/Focus Group Cross-Listing
Up to four cross-listings can be selected. Cross-listings are only used for indexing purposes and are not reviewed by the Program Committee. If accepted, the session will only be searchable under the Section/Focus Group to which it was submitted, and these cross-listings will only be used as a reference tool for authors during abstract submission and in the online program. To propose a trans-disciplinary session, please see the Co-Organized option.

Co-organized Sessions
Co-organized sessions are a collaborative effort between Sections and Focus Groups to jointly submit and convene a trans-disciplinary session. Co-organized sessions must have co-conveners representing more than one Section or Focus Group as their primary membership. These sessions will be reviewed and selected by the Program Committee. If accepted, these sessions will be searchable under all applicable Sections/Focus Groups during the abstract submission process and not just the one to which it was submitted.

Co-sponsored Sessions
AGU has agreements with select organizations to “sponsor” sessions within specified Sections or Focus Groups. If you select to have the session proposal co-sponsored by one or more of these societies, this will be used as a reference tool for those societies and the attendees to see which sessions will apply to members or constituents of the co-sponsoring societies.  Co-sponsored sessions will be reviewed and are subject to approval by the co-sponsoring societies or program organizers.

Alternate Session Formats
The Fall Meeting Program Committee is offering the opportunity for Session Conveners to propose sessions under alternate formats other than the traditional eight to twelve speaker session format or traditional poster session format. Alternate session formats for consideration include:

  1. Panel: Panel discussion in an oral session setting
  2. Lightning (oral): Quick-changing oral or poster sessions, or a mix of dually scheduled lightning poster presentations in a traditional oral session (Does not guarantee or give better chance to receive an oral allocation)
  3. eLightning: Digital, interactive, non-static and non-paper presentations – an exciting new evolution of Fall Meeting 2016’s Lightning Poster Sessions
  4. Poster Only: If accepted, the Program Committee will allocate ONLY a poster session; no oral session component

PLEASE NOTE: Replying ‘Yes’ to this question DOES NOT guarantee the acceptance of your proposal, an oral session allocation, or suggested oral or poster session format.

If you would like to propose a session to be considered for one of the special formats above or suggest another format, please indicate your intention with your session proposal submission.

AGU On-Demand
Conveners may request their session proposals be considered as a live streamed/on-demand session during the submission process. An advisory group will select sessions for recording or will be streamed live and/or posted for on-demand viewing. If your session is selected as an On-Demand Session, ALL contributed and invited abstract submitters must sign a release to have their presentations live-streamed and recorded for on-demand viewing. Read more about AGU’s On-Demand Program.

Conveners
Each proposal must have between two and four conveners. Four is the maximum number of conveners for each session proposal submission. It is strongly encouraged by the Fall Meeting Program Committee that students and early-career scientists submit or co-convene session proposals. The full name, affiliation, and email address of each convener is required. All individuals listed as a convener must have agreed to do so in advance of submitting the proposal. The primary convener MUST be an AGU member and up to date with 2017 membership dues; co-conveners are not required to be AGU members but will need to be AGU members and up to date with 2017 membership dues if they intend to schedule abstracts in late August.

Index Terms
Keywords are used as a tool for authors to facilitate searches during abstract submission and in the final online program. At least one, and no more than four index term(s), must be provided with the session proposal.