Prepare for Submission
The primary convener must serve as the point of contact for the session and MUST be an AGU member and up to date on 2017 membership dues in order to propose a session. Co-conveners are not required to be AGU members but will need to be AGU members and up to date with 2017 membership dues in order to receive access to the scheduling tool in the fall. Individuals may join or renew their AGU membership online prior to submitting a session proposal.
All proposals are subject to review by the Fall Meeting Program Committee. The Fall Meeting Program Committee Chair or committee members reserve the right to reject multiple proposals submitted by the same convener(s) on related topics or across disciplines. Upon acceptance, the Program Committee may also move the session to a more appropriate AGU section or focus group than the one to which it was submitted, request conveners to revise the session title, and/or description or merge proposals on similar topics.
There are two traditional types of sessions held during Fall Meeting–oral and poster. After sessions are accepted and after the abstract submission deadline, the designated section/focus group Program Committee representative is responsible for the allocation of oral and poster sessions within the discipline. Communications about whether a session is assigned an oral or poster session or a combination of oral and poster will be provided to session conveners in mid-August, after the abstract submission deadline.
- Poster Sessions: Each poster session will be displayed for a full day during the meeting, but will only be considered active during the session time block. Posters presenters are encouraged to also submit their poster online as an ePoster (electronic version) in addition to presenting at the meeting.
- Oral Sessions: Oral sessions will receive a 2-hour time slot. There will be no 1-hour sessions, with the exception of Named Lectures.
- Alternate Session Formats: There will be alternate session formats apart from the traditional oral and poster sessions. These are requested during the session proposal phase by the convener, and depending on the requested format are confirmed through review by the Program Committee either during session proposal acceptance in May or session scheduling in August. The current possible formats for consideration are Panel Sessions, Oral Lightning, Multimedia Posters, and Poster Only. Visit the tab above, Submission Steps, or the link above for more information.
Union sessions should focus on topics with a broad interest that are outside of a single section or focus group. These sessions are for the benefit of attendees who have expansive interests beyond their own discipline. Because of the multidisciplinary character of these sessions, Union Sessions are not cross-listed with any section or focus group.
- Union session proposals are approved by the chair of the Fall Meeting Program Committee.
- Union sessions are limited to invited authors only for the purpose of discussion with leading experts.
- The length of presentations will be at the discretion of the convener(s). Conveners are encouraged to schedule longer presentations in Union sessions (20–30 minutes), instead of the traditional 15-minute talks in other sessions.
- Union sessions are limited. Only one Union session will be allocated and scheduled in each designated oral session time period. Eighteen (18) to 20 slots will be available at the 2017 Fall Meeting.
- Each approved Union session topic will receive ONE 2-hour oral session.
- Union sessions DO NOT have a poster component.
- If a session submitted as a Union is not approved for a Union and is accepted in a different section or focus group, that session is not guaranteed an oral allocation and is applicable to the two invited author maximum policy.