Where is the 2017 Fall Meeting being held?
Fall Meeting will be held at the New Orleans Ernest N. Morial Convention Center located at 900 Convention Center Boulevard, New Orleans, Louisiana, 70130.
What are the dates for the 2017 Fall Meeting?
The 2017 Fall Meeting will take place on 11-15 December.
What is the expected meeting attendance?
Nearly 24,000 attended the 2016 meeting; we expect to see everyone again this year!
What are the hours of daily oral and poster sessions?
Check out the schedule at a glance.
Do I have to be an AGU member to attend?
No, but the registration rates are reduced for AGU members and those who are members of our cooperating societies. Contact the AGU Member Services Department to join or renew your AGU membership via email or by phone at 1-202-462-6900.
Will childcare be provided?
Register online for Camp AGU!
Can I take photographs or video or record oral and poster sessions at Fall Meeting?
As an attendee, you may be photographed by AGU for archival and marketing purposes. You are not allowed to photograph, video, or record information during scientific sessions.
Can I smoke inside of the Convention Center?
No. AGU promotes a smoke-free environment; this includes the use of electronic cigarettes.
How can my donations support future AGU Fall Meetings?
As a donor, you will provide essential support to programs and initiatives featured during Fall Meeting, including Annual Student Travel Grants, the Lloyd V. Berkner Student Travel Fellowship, Outstanding Student Paper Awards, and general support to any of AGU’s Sections and Focus Groups. To find out more about AGU funds and how to donate, contact the AGU Development Department.
Why is AGU offering AGU On-Demand?
With AGU On-Demand, you have access to content presented at Fall Meeting, as well as the opportunity to interact with authors and network with peers. These efforts relate directly to AGU’s strategic objectives on Scientific Leadership and Collaboration and Organizational Excellence.
Who can view On-Demand videos?
Anyone may register to watch live streams of keynotes, named lectures, and oral sessions for the 2017 Fall Meeting. You do not have to be registered for the meeting to have access, but you do have to register for the AGU On-Demand live site. After the meeting, recordings of live-streamed sessions and those sessions that are on-demand only will be posted on AGU’s YouTube channel under the 2017 AGU Fall Meeting playlist. Email AGUOnDemand@agu.org with any questions.
How do I submit a session proposal?
The session proposal site is now closed. Late submissions are not accepted. Please refer to the session proposal guidelines to review the submission policies.
How do I change the order or affiliation of my co-conveners?
Please contact firstname.lastname@example.org to change the order or affiliation of anyone listed on your session. If you are interested in changing the primary convener on a session proposal, contact email@example.com as the primary convener is automatically the person who submitted the proposal.
What does Co-organized/Co-sponsored/Cross-listed mean and how can these be applicable to my session?
Learn more about these collaborative session designations.
As a convener, what are my duties after the proposal has been submitted?
Read more to find out more about the roles/responsibilities of a session convener.
How many authors can I invite if my session is approved?
Conveners of approved sessions can invite up to TWO authors to submit an abstract to their session. Unions session conveners do not have a limit; Union sessions are comprised of all invited abstracts. Invited authors must be AGU members up to date with 2017 membership dues; however, exemptions may be requested for individuals who are not geophysical scientists. NOTE: Invited authors to regular sessions are not guaranteed an oral presentation. There will be invited authors who will present posters.
How do I request technical support for a session proposal?
Technical support is available by emailing firstname.lastname@example.org. Support is also available by phone until 6:00 p.m. EDT at +1-401-334-9902.
Where can I view the final sessions for the 2016 Fall Meeting (NOT the 2017 Fall Meeting)?
You can view accepted abstracts and sessions For the 2016 Fall Meeting via the 2016 Online Scientific Program.
When do abstracts submission open, and when is the deadline?
The deadline for abstract submissions closed in August.
When will I receive confirmation of my letter of notification regarding my abstract submission?
Acceptance letters will be distributed via email in early October.
May I request a refund for my abstract handling fee?
No. Abstract submission fees are nonrefundable. Once the abstract has been submitted, it is considered processed, and no refunds will be issued.
What size is my poster board?
Each presenter is provided a 4-foot-high by 6-foot-wide poster board. Poster boards have a 2.5-cm (1-inch) frame. Dimensions of the useable work area are 4 feet high by 6 feet wide (1.2 meters high by 1.8 meters wide).
Can I make changes to my abstract?
Changes to abstracts are not permitted after the abstract submission deadline, but can be made prior.
How do I withdraw my abstract?
The deadline to withdraw abstracts has passed. However, the deadline for government scientists will be extended until the start of the meeting. To withdraw your abstract, you should decline your invitation to present your paper in the abstract submission tool. When you decline your invitation to present at the meeting, your abstract will be automatically withdrawn from the program. If you are not able to attend and do not want to withdraw your presentation, please encourage a co-author to present on your behalf. Presenters changes can be submitted to the scientific program team.
What is the invitation I received by email?
The invitation that you receive in October is your acceptance letter and invitation to present at the 2017 Fall Meeting.
How do I prepare for my presentation?
Learn how to present an oral, poster, or eLightning presentation on the Scientific Program page, here.
I am convening a session. What are my responsibilities?
Learn how to convene an oral, poster, or eLightning session on the Scientific Program page, here.
Where can I locate the abstracts that were presented at previous Fall Meetings?
Click here to view the abstracts archive.
Where can I view the accepted abstracts for the 2016 Fall Meeting (NOT the 2017 Fall Meeting)?
View accepted abstracts and sessions for the 2016 Fall Meeting via the 2016 Online Scientific Program.
Why is AGU offering AGU On-Demand?
AGU On-Demand gives you access to content presented at Fall Meeting, as well as the opportunity to interact with authors and network with peers. These efforts relate directly to AGU’s strategic objectives on Scientific Leadership and Collaboration and Organizational Excellence.
Will you offer a mobile app this year?
Yes! It is available for download on both iOS and Android. Search for “AGU Events.”
TOWN HALLS AND EVENTS
How can I submit a town hall proposal and/or an event request?
The deadline for submitting town hall proposals closed in August.
HOTEL AND TRAVEL
How can I apply for a student travel grant?
The deadline to apply has passed.
How do I request a letter of invitation for my visa application?
If you submit an abstract to Fall Meeting, you will receive a letter of invitation via the abstract submission tool. Nonsubmitters may contact the Meetings team for requests.
When can I reserve my hotel room?
The online housing tool is now open.
Will AGU charge my credit card to guarantee my reservation?
AGU will not charge your credit card. However, your hotel may charge a deposit of one night’s room and tax as early as 3 weeks prior to Fall Meeting. Deposit amounts may vary. Please refer to the deposit policy on your hotel confirmation.
Will I receive a hotel confirmation?
Yes. A detailed confirmation is automatically emailed to you once your reservation has been made.
What is the hotel cancellation policy?
There is a 72-hour cancellation notice required to avoid penalty. If your reservation is cancelled less than 72 hours prior to your arrival, you will incur a one-night room and tax penalty from your hotel.
What is the closest airport?
The closest airport in New Orleans is the Louis Armstrong International Airport located at 900 Airline Drive in Kenner, Louisiana, which is an approximate 30-minute drive to the convention center and French Quarter areas.
What is the weather like in New Orleans during Fall Meeting?
New Orleans has a subtropical climate with pleasant year-round temperatures. Temperatures range from the mid 40s in winter to the upper 90s in the summer. Rainfall is common in New Orleans, with a monthly average of about 5 inches of precipitation. December temperatures will range from 45-65 degrees Fahrenheit.
Does AGU offer travel discounts to New Orleans?
Yes, AGU has partnered with United Airlines and Amtrak to provide you with discounts. Visit the travel page for more details, here.
How do I register online for Fall Meeting?
Access the online registration tool here.
What does my registration fee include?
Your registration fee includes access to both oral and posters sessions, Keynote Lectures, exhibits, town hall meetings, and nonticketed social events.
How do I purchase tickets to special events?
Tickets can be purchased via the online registration tool.
May I bring a guest?
Registered attendees may purchase guest passes for $100 USD. A guest is a spouse, friend, or adult child (18 years old and older) who is not working in a geophysical science-related occupation or field. A colleague or associate working in a related geophysical sciences field or studying geophysics in school may not be registered and attend as a guest. Registered guests may not attend the oral or poster scientific sessions; however, they may go to the Exhibit Hall, the Ice Breaker Reception, the Honors Ceremony, and all Keynote Lectures. Guests are required to purchase tickets to social events at the advertised guest rates.
Is there a registration process for childcare?
Access the online registration tool for Camp AGU here.
Please email our team with any questions not addressed in the FAQs.