After Abstract Deadline
View the Convener Scheduling Instructions
The conveners will have from Thursday, 22 August through noon EDT Tuesday, 5 September 2017 to organize the abstracts submitted to their sessions by assigning the presentation order and duration if an oral session is allotted. Conveners must be an AGU member in order to access the online abstract system. Conveners must also designate two (2) session chairs and one (1) Outstanding Student Paper Award (OSPA) liaison for each allocated session during this time.
At least one of the conveners must be available during the scheduling period; during this time, the conveners will be notified of the number of oral and/or poster sessions they will receive on the basis of the total number of accepted abstracts submitted. Because of content overlap and number of abstracts submitted, the Program Committee may also require some sessions to be merged at this time. If you have any questions regarding your allocated sessions, please contact the appropriate Program Committee representative.
Session scheduling must be completed in the online abstract management system by 5 September, prior to the Program Committee scheduling meeting. Session conveners will no longer have access to their sessions once the Program Committee scheduling meeting begins. During the scheduling meeting, the Program Committee will assign days, times, and meeting rooms for each approved session.
Note: Invited authors are not guaranteed an oral presentation.
There are two main session formats held during Fall Meeting—oral and poster. The designated section/focus group Program Committee representative is responsible for the allocation of oral and poster sessions within the discipline. Information on whether a session has been assigned an oral or poster session or a combination of oral and poster will be available to session conveners in the scheduling system in mid-August, and conveners will be notified via email when this system opens, after the abstract submission deadline.
- Poster Sessions: Each poster session will be displayed for a full day during the meeting but will be considered active for only half a day, either morning or afternoon, for a total of 240 minutes. Posters presenters are encouraged to submit an online ePoster (electronic version) in addition to presenting at the meeting.
- Oral Sessions: Oral sessions will receive a 2-hour time slot. There will be NO 1-hour sessions, with the exception of named lectures.
- If a session receives multiple oral or poster slot allocations, session conveners can retroactively mark up to TWO (2) abstracts as “invited” per each additional session during the scheduling period if needed.
- Alternate Formats:
- Detailed alternate format descriptions can be found here.
In early October 2017, abstract acceptance notices will be distributed electronically, and the final program will be available online.
After the program has been published in early October, please note that authors will be required to accept or decline their presentation. If the author declines, the abstract will be withdrawn from your session. Please note that, if you are chairing multiple sessions and also submitted abstracts to the scientific program, the Program Committee CANNOT guarantee that you will be free of scheduling conflicts at the meeting, due to the size of the program. Please ensure the coconveners of the session are available to step in to chair a session if the need arises.
Replacing an empty oral presentation: If the withdrawal is from an oral session, the session conveners can request that a poster presentation from the accompanying poster session be moved to replace the withdrawn oral presentation. This can be done only to and from accompanying sessions and only with the authors’ explicit consent. Please send an email to email@example.com with the details of the withdrawn abstract, the details of the abstract that will be moved into the oral presentation slot, and the email or message in which the author gave consent to being moved.
Note: New abstracts CANNOT be added to fill empty slots in either oral or poster sessions. Also, after the program has been finalized, poster presentations CANNOT be moved to different poster sessions, due to the logistical layout of the poster hall.