Oral Sessions

8:00 A.M–10:00 A.M.
10:20 A.M–12:20 P.M.
1:40 P.M.–3:40 P.M.
4:00 P.M.–6:00 P.M.

Please check the online scientific program for any updates to the program closer to the meeting dates.
All presenters must be registered to attend and present at Fall Meeting.

Upload Your Presentation

Electronic files must be submitted online or in the Speaker Ready Room using one of the formats listed below:

  • PowerPoint 2016 or earlier version
  • Preferred video format: .wmv or .mp4
  • Acceptable video formats (may require conversion, please allow extra time) .mov, .avi, .mpg, .mp4, .wmv
  • PDF Reader: Adobe Acrobat
  • Unix Users: Bring HTML Files or Adobe Acrobat
  • Keynote (Important, if you are a planning on using Apple’s Keynote Software please read the information on this hyperlinked page)
  • If you bring your presentation on a USB Drive to the Speaker Ready Room the drive should be PC Formatted

Please note that Internet Access is not provided on the presentation computers in the Oral Session meeting rooms and all presentation content must run from the local machine

16:9 High Definition Projection in all session rooms

AGU will be providing computer systems and projectors that display at 1920×1080 resolution. This high definition display will enhance the quality of your presentation by providing a bright and clear display of your presentation in the session room.

Please note that in order to take full advantage of the widescreen display you should create your presentation in 16:9 aspect ratio.

PowerPoint 2016 and 2013 default to a 16:9 widescreen display. For other versions of PowerPoint, click on the “Design” tab. Click “Page Setup”. PowerPoint will default to Slides sized for: “On-screen Show (4:3)”. Change the setting to “On-screen Show (16:9) and click OK. (See below)

Apple Keynote users have a choice of creating the presentation in “Standard or Wide Aspect Ratio” If you have created the presentation in Standard Aspect Ratio, you can change it to Wide by choosing View: Inspector: Document and choosing Widescreen under Slide Size.

If you do not format your presentation in 16:9 then the presentation will fill the screen from top to bottom, but will display with black bars to the left and right of your slides.

Changing the Aspect Ratio of a Presentation can rearrange all of the content in your slides… If you have already finished creating your presentation in 4:3 for this year then we recommend leaving it as-is and creating new presentations in 16:9 moving forward

View the style guide for tips on how to make your presentation clear, concise, and appealing to your audience.

Technical questions regarding your presentation? Contact the technical support team.

Please reference:

  • The Operating System and Presentation software version numbers listed on your computer
  • Details regarding your video/graphic file types
  • Your Fall Meeting paper number

Audiovisual Equipment 

Each session room is equipped with a Presentation Windows PC and a Mac. A switcher is provided to allow display of either machine to the audience. A local monitor is provided and will mirror what the audience sees. (Note: Presenter View is not supported). A computer audio connection to the house sound system is provided for audio playback from either presentation system.

PC Configuration

Processor: a minimum Core i7 2.93 GHz
1920 x 1080 at 24 bit color depth (16:9 High Definition)
Microsoft Windows 10 Professional (fully updated)
Microsoft Office 2016 Professional (fully updated)
Windows Media Player (Version 12)
Flash Player (Latest Version)
Adobe Acrobat Reader (Latest Version)

Mac Configuration

Processor: a minimum Core i7 2.3 GHz
1920 x 1080 at 24 bit color depth (16:9 High Definition)
Mac OS 10.12 or later (Sierra – released October 2016)
Microsoft Office 2016 for MAC (fully updated)
Apple Keynote 7.05 or later (Newest version released October 2016)
QuickTime Player (Latest Version)
Flash Player (Latest Version)
Preview for PDF Viewing

Speaker Ready Room

All speakers are required to check into the on-site Speaker Ready Room at least 24 hours before their presentation. It is recommended that you check-in at the Speaker Ready Room in the building where your presentation is scheduled. Please check the online scientific program for any updates to the program. Presentations should be reviewed in the Speaker Ready Room to be certain the fonts are displayed correctly. If you cannot upload your presentation 24 hours before your session THAT IS OK. Please go to the Speaker Ready Room as early as possible before the start of your session.

Important Reminder: We recommend you bring at least two copies of your presentation file (on CD-ROM, DVD, or USB storage device) to the meeting in case there is an issue with your presentation.

Moscone South, Room 252 (Sunday – Friday)

Moscone West, Room 2001 (Sunday – Friday)

Sunday, 12:00 P.M.-6:30 P.M.
Monday, 6:00 A.M.-6:00 P.M.
Tuesday-Thursday, 7:00 A.M.-6:00 P.M.
Friday, 7:00 A.M.-3:00 P.M.

Checking in at the Speaker Ready Room on-site is the most important step you will take to ensure your presentation is a success. Those presenting on Monday, 12 December must check in Sunday, 11 December between 12:00 P.M. and 7:00 P.M. We strongly suggest that presenters scheduled for Monday, 12 December use the pre-submission option that will be available in mid-November. If your presentation is scheduled for Monday, and you do not arrive in San Francisco until late Sunday or Monday, please check-in to the Speaker Ready Room as soon as possible before the start of your session.

When reviewing your presentation in the Speaker Ready Room, make sure all fonts appear as expected and all audio/video clips are working properly. You may edit your presentation at this time. When you are finished reviewing your presentation and verifying it is ready, the audiovisual staff will queue your presentation.

The file will then be transferred to the computer network at the Fall Meeting. When the presentation is to be given, the file will be loaded on the computer in the oral session room. Once the presentation has started, the speaker will control the program using a computer mouse. At the end of the meeting, all files will be destroyed.

Presentation Tips

  • Please take a moment to view the Presenter Training PowerPoint. Oral sesion presenters may visit room 2000 in Moscone West from 12:30 – 1:30 p.m. each day to familiarize yourself with the equipment in the room or ask a technician any questions. Please note, you will not be able to practice your individual presentation during this time.
  • Be considerate of other speakers and the audience by staying within your allotted time. The individual presentation time includes 5 minutes for discussion and changeover to the next speaker Session chairs will hold you to the allotted time, which is essential to ensure adequate time for questions and discussion.
  • Please discuss the material as reported in your submitted abstract.
  • Prepare your presentation in advance so that your ideas are logically organized and your points are clear.
  • Take time to rehearse your presentation. If your presentation runs longer than the allotted time, eliminate the least essential material and rehearse again.
  • Give an opening statement to acquaint the audience with the nature and purpose of the study. Speak slowly and clearly. Word choice should be simple: use active words and short sentences.
  • Use the microphone and speak toward the audience. Note: when the microphone is clipped to your lapel, it is difficult for the audience to hear if you turn your head away, so please have copies of your presentation at the podium.

Laptop Support

In order to support presenters who want to review and modify their presentations while at the Fall Meeting, there will be support for file transfers. If you plan to do this, bring a backup of the presentation to the Speaker Ready Room on alternate media, including CD-ROM, DVD, or USB storage device, in case there is a problem transferring the file from the laptop. The audiovisual personnel will attempt to transfer the file from a laptop to the network. This procedure may include connecting a flash drive or external hard disk to the laptop, or configuring a network card. If you have a network card, bring it with you. Plan extra time in order to be certain the files can be transferred. Please make sure you have all power, video, and networking adapters.

Important Reminder: Personal laptops CANNOT be used in meeting rooms while giving your oral presentation. You must upload your visuals from the Speaker Ready Room. Speaker Ready Room personnel are not responsible for your devices (i.e., memory cards, disks, laptops, etc.)


  • You will be required to provide identification in order to submit your presentation and also to access it in the Speaker Ready Room; presentation media is returned to the speaker
  • USB ports and CD/DVD drives on the computers are disabled so no presentations can be copied; external storage devices will not function on the meeting room computers
  • Cameras and video equipment are not permitted in the Speaker Ready Room