Applications Open: 17 October 2013


Volunteers Announced:  Those selected will be notified no later than 31 October.


  • Must be a full-time undergraduate or graduate student enrolled at a degree-granting institution
  • Must be an AGU student member
  • Successfully-submitted abstract prior to filling out application. Your Presentation ID (ex, PP42C-08) will be required on the application
  • First author presenting a paper/poster
  • All student volunteers must understand and speak English well.

Program Details

  • Students must volunteer for a total of (8) hours and make split those hours between positions
  • Students will receive complimentary 2013 Fall Meeting registration, which will be arranged prior to 8 November
  • Volunteer Supervisors will be available at the beginning of each shift.  Students much check in with the Supervisor in order to receive credit for their volunteer hours
  • Volunteers should dress neatly and wear comfortable shoes
  • All volunteers will be required to wear an AGU Student Volunteer T-Shirt during their shift


Volunteer Job Descriptions

Student Lounge          Monday – Friday, 9-13 December

2 Shifts Daily:  8:00 A.M. – 12:00 P.M. or 1:40 – 5:40 P.M.

Number of Students Needed:  1-2 Per Shift, Daily

Duties:  Great students upon arrival, ensure cleanliness of Lounge, answer questions, and provide support for speakers.


Student Mixer          Monday, 9 December          5:30 – 7:30 P.M.

Number of Students Needed:  2

Duties:  Collect tickets at the door and exchange them for drink tickets.  Students must have an outgoing personality and be able to circulate throughout the event, engaging fellow students and beginning conversations with them.

Perks:  Free ticket to the Student Mixer


Student Breakfast          Tuesday, 10 December          6:30 – 7:30 A.M.

Number of Students Needed:  2

Duties:  Distribute AGU materials at each place setting, record the number of students entering the room, help students find seating.

Perks:  Guaranteed seating at the Breakfast, which is first-come, first-served and only seats 400.


Remote Poster Presentations

Tuesday, 10 December & Wednesday, 11 December          7:45 – 11:45 A.M.

Number of Students Needed:  1 Per Day

Duties:  Recruit on-site attendees to use the provided kiosks to speak with remote presenters. They should spend most of their time near the kiosks, but can float to nearby posters to recruit participants.

Perks:  One-on-one interaction with scientists they otherwise would not be able to meet, as the remote presenters are not attending Fall Meeting.


Honors Ceremony          Wednesday, 11 December

2 students from 3:00 – 9:00 P.M. and 2 additional students from 5:00 – 9:00 P.M.

Number of Students Needed:  4 Total

Duties: Pass out programs, give directions, help arrange the stage, and pin boutonniere/corsages, among other duties. Students must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures.

Perks: Interaction with notable scientists and famous AGU honorees and a meal will be provided for volunteers during their shift.

Attire: Student volunteer t-shirt and khakis or slacks; (No jeans or cargo pants)


ePoster Survey          Friday, 13 December          1:40 – 5:40 P.M.

Number of Students Needed:  1

Duties:  Walk through the Poster Hall surveying poster presenters about the ePoster system. The survey questions will be provided by AGU, as will a list of FAQs (in case the poster presenters have questions about ePosters in general). The survey will be short and designed for mobile phone or tablet use rather than printed on paper.  The goal is to raise awareness of the Poster system as well as to understand why scientists do or do not participate in it.

Perks:  Representation of AGU; direct interactions with a broad range of scientists


*** NOTE:  The application system does not accept your AGU member login- you will need to create a new account if you have not applied for an AGU student travel grant previously.

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