General | AGU On-Demand | Sessions | Abstracts | Technology | Town Halls | Hotel and Travel | Registration

GENERAL

Where is the 2017 Fall Meeting being held?
Fall Meeting will be held at the New Orleans Ernest N. Morial Convention Center located at 900 Convention Center Boulevard, New Orleans, Louisiana, 70130.

What are the dates for the 2017 Fall Meeting?
The 2017 Fall Meeting will take place on 11-15 December.

What is the expected meeting attendance?
Nearly 24,000 attended the 2016 meeting; we expect to see everyone again this year!

Do I have to be an AGU member to attend?
No, but the registration rates are reduced for AGU members and those who are members of our cooperating societies. Contact the AGU Member Services Department to join or renew your AGU membership via email or by phone at 1-202-462-6900.

Will childcare be provided?
Child care will be available at this year’s meeting; online registration will be available in the fall.

Can I take photographs or video or record oral and poster sessions at Fall Meeting?
Attendees at Fall Meeting may be photographed by AGU for archival and marketing purposes. Meeting attendees are not allowed to photograph, video, or record information during scientific sessions.

Can I smoke inside of the Convention Center?
No. AGU promotes a smoke-free environment; this includes the use of electronic cigarettes.

How can my donations support future AGU Fall Meetings?
AGU has a myriad of funds that support programs and initiatives featured during the Fall Meeting including Annual Student Travel Grants, the Lloyd V. Berkner Student Travel Fellowship, Outstanding Student Paper Awards, and general support to any of AGU’s Sections and Focus Groups.  To find out more about AGU funds or how to donate, contact the AGU Development Department.

AGU On-Demand

Why is AGU offering AGU On-Demand?
AGU On-Demand provides access to content presented at Fall Meeting, as well as the opportunity to interact with authors and network with peers. These efforts relate directly to AGU’s strategic objectives on Scientific Leadership and Collaboration and Organizational Excellence.

Who can view these videos?
Anyone may register to watch live streams and recordings of keynotes, named lectures, and oral sessions for the 2016 Fall Meeting. You do not have to be registered for the meeting to have access, but you do have to register for the On-Demand site.

 

SESSION PROPOSALS

How do I submit a session proposal?
The session proposal site is now closed. Late submissions are not accepted. Please refer to the session proposal guidelines to review the submission policies.

Do I need to be an AGU member to submit a session proposal?
Yes, submitters must be AGU members and up to date on 2017 membership dues in order to submit a session proposal. The primary convener must be an AGU member and up to date with membership dues. Co-conveners are not required to be AGU members but will need to be AGU members and up to date with 2017 membership dues in order to receive access to the scheduling tool in the fall.

How many conveners can be on one proposal?
There is a minimum of 2 conveners (1 primary and 1 co-convener) and a maximum of 4 conveners (1 primary and 3 co-conveners) who can be listed per session proposal.

How do I change the order or affiliation of my co-conveners?
Please contact agu@confex.com to change the order or affiliation of anyone listed on your session. If you are asking about changing the primary convener on a session proposal, contact abstracts@agu.org as the primary convener is automatically the person who submitted the proposal.

What does Co-organized/Co-sponsored/Cross-listed mean and how can these be applicable to my session?
Learn more about these collaborative session designations.

As a convener, what are my duties after the proposal has been submitted?
Read more to find out more about the roles/responsibilities of a session convener.

What is the review process for session proposals?
The program committee will review the session proposal submissions in late May; letters of notification will be distributed in June.

How many authors can I invite if my session is approved?
Conveners of approved sessions can invite up to TWO authors to submit an abstract to their session. Unions session conveners however do not have a limit; Union sessions are comprised of all invited abstracts. Invited authors must be AGU members up to date with 2017 membership dues; however, exemptions may be requested for individuals who are not geophysical scientists. NOTE: Invited authors to regular sessions are not guaranteed an oral presentation. There will be invited authors who will present posters.

How do I request technical support for a session proposal?
Technical support is available by emailing agu@confex.com. Support is also available by phone until 6:00 p.m. EDT at +1-401-334-9902.

Where can I view the final sessions for the 2016 Fall Meeting (NOT the 2017 Fall Meeting)?
For the 2016 Fall Meeting, you can view accepted abstracts and sessions via the 2016 Online Scientific Program.

ABSTRACTS

When do abstracts submission open and when is the deadline?
The online abstract submissions site will open in mid-June and close in early August. 

Do I need to be an AGU member in order to submit an abstract?
The first author MUST be an AGU member and up to date on 2017 membership dues in order to submit an abstract. Coauthors are not required to be AGU members. Individuals may join or renew their AGU membership online.

Am I automatically registered for Fall Meeting by submitting an abstract?
No. All attendees must register and pay to attend the meeting; this policy includes invited authors. The online registration tool will open in late August.

When will I receive confirmation of my letter of notification regarding my abstract submission?
Acceptance letters will be distributed via email in early October.

May I request a refund for my abstract handling fee?
No. Abstract submission fees are nonrefundable. Once the abstract has been submitted, it is considered processed, and no refunds will be issued.

What size is my poster board?
Each presenter is provided a 4-foot-high by 6-foot-wide poster board. Poster boards have a 2.5-cm (1-inch) frame. Dimensions of the useable work area are 4 feet high by 6 feet wide (1.2 meters high by 1.8 meters wide).

Can I make changes to my abstract?
Changes to abstracts are not permitted after the abstract submission deadline, but can be made prior.

How do I withdraw my abstract?
To withdraw your abstract, you should decline your invitation to present your paper in the abstract submission tool. When you decline your invitation to present at the meeting, your abstract will be automatically withdrawn from the program. The deadline to withdraw abstracts will be posted as information is finalized.

What is the invitation I received by email?
The invitation that you receive in October is your acceptance letter and invitation to present at the 2017 Fall Meeting.

How do I prepare for my presentation?
Details about how to present an oral and poster presentation will be posted on the Scientific Program page of this Web site in Fall 2017.

I am convening a session. What are my responsibilities?
Details about how to convene an oral and poster session will be posted on the Scientific Program page of this Web site in Fall 2017.

Where can I locate the abstracts that were presented at previous Fall Meetings?
Click here to view the abstracts archive.

Where can I view the accepted abstracts for the 2016 Fall Meeting (NOT the 2017 Fall Meeting)?
For the 2016 Fall Meeting, you can view accepted abstracts and sessions via the 2016 Online Scientific Program.

TECHNOLOGY

Why is AGU offering AGU On-Demand?
AGU On-Demand provides access to content presented at Fall Meeting, as well as the opportunity to interact with authors and network with peers. These efforts relate directly to AGU’s strategic objectives on Scientific Leadership and Collaboration and Organizational Excellence.

Will you offer a mobile app this year?
Yes, the 2017 mobile app will be available in November for both iPhone and Android devices.

TOWN HALLS AND EVENTS

How can I submit a town hall proposal and/or an event request?
The online abstract submission tool will open in mid-June. Organizers will be able to submit a Town Hall proposal via the online tool. Event organizers may request event space in September.

HOTEL AND TRAVEL

How can I apply for a student travel grant?
The online student travel grant tool will open in mid-June.

How do I request a letter of invitation for my visa application?
If you submit an abstract to Fall Meeting, you will receive a letter of invitation via the abstract submission tool. Non-submitters may contact the Meetings team for requests.

When can I reserve my hotel room?
The online registration tool will open in late August.

Will AGU charge my credit card to guarantee my reservation?
AGU will not charge your credit card. However, your hotel may charge a deposit of one night’s room and tax as early as three weeks prior to Fall Meeting. Deposit amounts may vary. Please refer to the deposit policy on your hotel confirmation.

Will I receive a hotel confirmation?
Yes. A detailed confirmation is automatically emailed to you once your reservation has been made.

What is the hotel cancellation policy?
There is a 72-hour cancellation notice required to avoid penalty. If your reservation is cancelled less than 72 hours prior to your arrival, you will incur a one-night room and tax penalty from your hotel.

What is the closest airport?
The closest airport in New Orleans is the Louis Armstrong International Airport located at 900 Airline Drive in Kenner, Louisiana, which is an approximate 30-minute drive to the convention center and French Quarter areas.

What is the weather like in New Orleans during Fall Meeting?
New Orleans has a subtropical climate with pleasant year-round temperatures. Temperatures range from the mid 40s in winter to the upper 90s in the summer. Rainfall is common in New Orleans, with a monthly average of about five inches of precipitation. December temperatures will range from 45-65 degrees Fahrenheit.

Does AGU offer travel discounts to New Orleans?
Yes, AGU will again partner with United Airlines and Amtrak to provide you with discounts. Details will be posted in the fall.

REGISTRATION

How do I register online for Fall Meeting?
The online registration tool will open in late August.

What does my registration fee include?
Your registration fee includes access to the Icebreaker, both oral and posters sessions, Keynote Lectures, exhibits, town hall meetings, daily refreshments, and non-ticketed social events.

How do I purchase tickets to special events?
Tickets can be purchased via the online registration tool beginning in mid-August.

May I bring a guest?
Registered attendees may purchase guest passes for $100 USD. A guest is a spouse, friend, or adult child (18 years old and older) who is not working in a geophysical science related occupation or field. A colleague or associate working in a related geophysical sciences field or studying geophysics in school may not be registered and attend as a guest. Registered guests may not attend the oral or poster scientific sessions; however, they may go to the Exhibit Hall, the Ice Breaker Reception, the Honors Ceremony, and all Keynote Lectures. Guests are required to purchase tickets to social events at the advertised guest rates.

Is there a registration process for childcare?
Online registration for childcare services will open in mid-August.

Please email any questions not addressed in the FAQs.