The session proposal deadline has passed; letters of notification will be distributed in June 2016.

Guidelines

Description
The session title is limited to 300 characters and the session description is limited to 150 words. The description will be used during the review process. After the abstract deadline, proposed session descriptions will no longer be posted. Prior to acceptance, the Program Committee may request conveners to revise the session title and/or description or merge similar proposals. Session descriptions will be posted on the AGU website during the abstract submission phase to assist submitters in identifying an appropriate session to submit their abstract. Descriptions must adhere to the following criteria:

  • Concise definition of the scientific issue. Proposals must focus on scientific results and/or their applications.
  • Explain why it is topical.
  • Do not include potential invited authors or make special requests in the description.
  • Sessions will not be considered that are a tribute, are celebratory, or have a focus other than scientific results.

Hydrology Conveners Only
On the Session Submission form, you will be required to select a Category based on the Technical Committee supporting this session proposal. For more information, please refer to the AGU Hydrology Technical Committees.

Review this Flowchart
The flowchart will help determine if your session should be co-organized, cross-listed, or co-sponsored, and if it should be a part of a SWIRL. By selecting these options, you indicate opportunities for collaboration or a connection between related sessions.

Section/Focus Group Cross-Listing
Up to four cross-listings can be selected. Cross-listings are only used for indexing purposes and are not reviewed by the Program Committee. If accepted, the session will only be searchable under the Section/Focus Group to which it was submitted, and these cross-listings will only be used as a reference tool for authors during abstract submission and in the online program. To propose a trans-disciplinary session, please see the Co-Organized option.

Co-organized Sessions
Co-organized sessions are a collaborative effort between sections and focus groups to jointly submit and convene a trans-disciplinary session. Co-organized sessions must have co-conveners representing more than one section or focus group. These sessions will be reviewed and selected by the Program Committee. If accepted, these sessions will be then be searchable under all applicable Sections/Focus Groups during the abstract submission process and not just the one to which it was submitted.

Co-sponsored Sessions
AGU has agreements with select organizations to “sponsor” sessions within specified Sections or Focus Groups. If you select to have the session proposal co-sponsored by one or more of these societies, this will be used as a reference tool for those societies and the meeting attendees to see which sessions will apply to members or constituents of the co-sponsoring societies.  Co-sponsored sessions will be reviewed and are subject to approval by the co-sponsoring societies or program organizers.

SWIRL Themes
SWIRL themes are a mechanism to identify, link, and organize sessions from various disciplines and provide solutions through the sharing of research, discoveries, and approaches across section and focus groups. To continue to promote interdisciplinary collaboration at Fall Meeting, conveners may select a SWIRL theme for review. For more information on SWIRLs, please see here.

Proposed Alternate Session Format
The Fall Meeting Program Committee is offering the opportunity for Session Conveners to propose sessions under alternate formats other than the traditional eight to twelve speaker session format or traditional poster session format. If you would like to propose a session to be considered for a special format (panel discussion, lightning presentations of less than seven minutes each (pop-up), etc.) please indicate your intention within the session proposal AND include a brief description of the proposed session in the comment box. Replying ‘Yes’ to this question DOES NOT guarantee the acceptance of your proposal, an oral session allocation, or suggested oral or poster session format.

Virtual Sessions
Conveners may request their session proposals be considered as a live streamed/on-demand session during the submission process. Sessions selected for recording will be streamed live and/or posted for on-demand viewing. If your session is selected as a Virtual Session, ALL contributed and invited abstract submitters must sign a release to have their presentations live-streamed and recorded for on-demand viewing. These sessions will be selected by the Program Committee. For more information on the Virtual Program, click here.

Conveners
Each proposal must have between two and four conveners. Four is the maximum number of conveners for each session proposal submission. The full name, affiliation, and email address of each convener is required. All individuals listed as a convener must have agreed to do so in advance of submitting the proposal. The primary convener MUST be an AGU member and up to date with 2016 membership dues; co-conveners are not required to be AGU members but will need to be AGU members and up to date with 2016 membership dues if they intend to schedule abstracts in late August.

Index Terms
At least one, and no more than four index term(s) must be provided with the session proposal.

Scheduling
If your session is accepted for abstract submissions, please note that conveners will need to be available the month of August to schedule their sessions in the online system. More information about this will be provided in your acceptance notification.