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Poster sessions

Monday – Friday
8:00 A.M–12:20 P.M.
1:40 P.M.–6:00 P.M.

Location

Moscone South, Lower Level, Poster Hall
All presenters must be registered to attend and present at Fall Meeting.

Prepare Your Poster

Each presenter is provided with a 4-foot-high by 6-foot-wide poster board. Poster boards have a 2.5 cm (1-inch) frame. Dimensions of the usable work area are 1.2 meters high by 1.8 meters wide (4′ high x 6′ wide).

Poster Printing in San Francisco: Poster presenters may contact the official Fall Meeting poster printing service provider, Copy Central, for details on ordering poster printing for pick-up on-site in San Francisco. Attendees who submit and pay through the Copy Central site may pick up their posters at the Poster Printing Services booth in the Lobby of Moscone South. Copy Central can also assist with other on-site printing needs. Copy Central can accommodate rush orders in most circumstances, but to guarantee your poster will be ready in time for presentation please check the turnaround policy on their web site.

  • The presentation must cover the material as cited in the abstract.
  • Place the title of your paper and your paper number prominently at the top of the poster board to allow viewers to identify your paper.
  • Highlight the authors’ names and contact information in case the viewer is interested in more information.
  • Prepare diagrams or charts legibly in a size sufficient to be read at a distance of 2 meters.
  • Paragraph and figure captions should be at least in a 24-point font (0.9 cm height) and headers at least in a 36-point font (1.2 cm height). Be creative by using different font sizes, styles, and colors.
  • When working with graphs or charts, use different colors and textures/symbols for each line or bar. A serif font (e.g., Times) is often easier for reading main text, and a non-serif font (e.g., Arial or Helvetica) is legible for headers and figure labels.
  • Organize the presentation so it is clear, orderly, and self-explanatory.
  • Use squares, rectangles, circles, etc., to group similar ideas. Avoid cluttering your poster with too much text. Label different elements as I, II, III; or 1, 2, 3; or A, B, C; making it easier for a viewer to follow your display.
  • Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience.
  • Please do not laminate your poster to ensure that it can be recycled.

Poster Set-Up

To locate your assigned poster board, look for the sign marked with your session number at the beginning of each row of posters. Each poster board will be marked with an individual paper number. The online scientific program will be posted in the coming days. Please check back for updates to the online program.

  • Posters should be set up between 7:30 A.M. and 8:00 A.M. on the day of your presentation.
  • Posters must remain up the entire day. Do not remove posters before 6:00 P.M. Morning poster sessions are scheduled from 8:00 A.M. to 12:20 P.M.; afternoon poster sessions are scheduled from 1:40 P.M. to 6:00 P.M.
  • Presenters must be available for at least 1 hour between 8:00 A.M. and 12:20 P.M. for morning sessions and between 1:40 P.M. and 6:00 P.M. for afternoon sessions. Signs indicating when you will be at your presentation can be picked up at the Poster Help Booth. After the session, please leave a note on your poster board as to where you can be reached in case someone wishes to discuss your research further.

Poster Removal

Posters must be removed by 6:30 P.M. on the day of the presentation as there are new posters each day on each board. Posters remaining after this time will be removed and recycled every evening.

Poster Help Booth

The Poster Help Booth is located in the Moscone South, Lower Level, Poster Hall.  Staff will be available to provide assistance in locating a poster, ordering additional equipment, providing supplies such as push pins, tape, and scissors, and answering general questions. If you need additional supplies, please feel free to bring them with you to San Francisco.

ePosters

Presenting authors of poster presentations have been provided with access to upload their ePosters via the individualized abstract notification sent on 3 October. Please email agu@confex.com if you wish to have this resent to you. The deadline to upload your ePoster is 30 December 2016.

The ePoster feature allows poster presenters to upload a PDF or image of their poster either prior to or post meeting as a supplement to and not a substitution for the actual poster presentation.

Audio-Visual Equipment Needs

Wireless Internet access is available in some areas of the Poster Hall. Your laptop must be equipped with a WiFi or wireless network card for PCs or an Airport card for Macs.

Request Additional Equipment for Poster Hall Only

A limited amount of equipment is available for rent during the meeting. Equipment orders must be placed directly with the vendors this year and must be placed by Wednesday, 7 December. AGU cannot guarantee that requested equipment will be available and equipment cannot be requested onsite.

Contact Holly Alderton at halderton@projection.com to request the following:

  • Laptop (PC)* – $125.00
  • 40’’ LED Monitor – $250.00
    •  on table or floor stand

Please note a 8.57% tax will apply to all orders.

*Standard laptops include Pentium “M”, 1.8GB RAM, 15″ LCD, Windows XP Pro, Office 2003 Pro, WiFi, 10/100  Base T, Mouse and Cable Lock. Please note that AGU does NOT provide any software.

Contact Dan Bora at dbora@moscone.com to request the following:

Contact Michelle Bogdan at Michelle.Bogdan@freemanco.com to request the following:

  • 5 AMP Electrical Outlet (Required with a laptop or LED monitor order) – $139.50
  • Table (Required with a laptop or LED monitor order or can be requested regardless of A/V needs):
    -4 foot table (draped) $149.60
    -6 foot table (draped) – $178. 85