General | AGU On-Demand | Session Proposals and Guidelines | Abstracts and Guidelines | Technology | Town Halls and Events | Hotel and Travel | Registration

GENERAL

Where is the 2016 Fall Meeting being held?
Fall Meeting will be held at the Moscone Convention Center located at 747 Howard Street, San Francisco, California.

What are the dates for the 2016 Fall Meeting?
The 2016 Fall Meeting will take place on 12-16 December.

What is the expected meeting attendance?
Nearly 24,000 attended the 2015 meeting; we expect to see everyone again this year!

Do I have to be an AGU member to attend?
No, but the registration rates are reduced for AGU members and those who are members of our cooperating societies. Contact the AGU Member Services Department to join or renew your AGU membership at +1 202-462-6900 or via email.

Will childcare be provided?
Child care will be available at this year’s meeting; register in advance before 14 November.

Can I take photographs or video or record oral and poster sessions at Fall Meeting?
Attendees at Fall Meeting may be photographed by AGU for archival and marketing purposes. Meeting attendees are not allowed to photograph, video, or record information during scientific sessions.

Can I smoke inside of the Moscone Convention Center?
No. AGU promotes a smoke-free environment; this includes the use of electronic cigarettes.

How can my donations support future AGU Fall Meetings?
AGU has a myriad of funds that support programs and initiatives featured during the Fall Meeting including Annual Student Travel Grants, the Lloyd V. Berkner Student Travel Fellowship, Outstanding Student Paper Awards, and general support to any of AGU’s Sections and Focus Groups.  To find out more about AGU funds or how to donate, visit giving.agu.org or contact the AGU Development Department.

AGU On-Demand

Why is AGU offering AGU On-Demand?
AGU On-Demand provides access to content presented at Fall Meeting, as well as the opportunity to interact with authors and network with peers. These efforts relate directly to AGU’s strategic objectives on Scientific Leadership and Collaboration and Organizational Excellence.

Who can view these videos?
Anyone may register to watch live streams and recordings of keynotes, named lectures, and oral sessions for the 2016 Fall Meeting. You do not have to be registered for the meeting to have access, but you do have to register for the On-Demand site.

What happens once I register?
After registering, you will receive a confirmation email and will be able to immediately log in for viewing. Until 11 December, only the top 2015 videos will be available for viewing. The 2016 program will begin on 11 December.

How do I know if my session/presentation has been selected for AGU On-Demand? 
On 3 October when the scientific program is finalized, you will receive a notification letter on the status of your session and/or your presentation. On 3 October, you will also be notified if you have been selected to participate in the AGU On-Demand program. In mid-October, the full listing of AGU On-Demand sessions and presentations categorized by viewing channels will be available.

How is the content for AGU On-Demand selected? 
AGU put together an On-Demand Advisory Group comprised of scientists with diverse focuses and career levels who reviewed and ranked every session who requested to be considered for the program. The final AGU On-Demand program consists of these sessions selected by the Advisory Group, Named Lectures, Keynote Sessions, and the Public Lecture.

SESSION PROPOSALS AND GUIDELINES

How do I submit a session proposal?
The session proposal site is now closed. Late submissions are not accepted. Please refer to the session proposal guidelines to review the submission policies.

Do I need to be an AGU member to submit a session proposal?
Yes, submitters must be AGU members and up to date on 2016 membership dues in order to submit a session proposal. The primary convener must be an AGU member and up to date with membership dues. Co-conveners are not required to be AGU members but will need to be AGU members and up to date with 2016 membership dues in order to receive access to the scheduling tool in the fall.

How many conveners can be on one proposal?
There is a minimum of 2 conveners (1 primary and 1 co-convener) and a maximum of 4 conveners (1 primary and 3 co-conveners) who can be listed per session proposal.

How do I change the affiliations of my co-conveners?
From the convener page, select the ‘Edit’ button next to the co-convener that needs to be modified.

How do I change the order of my co-conveners?
If you would like to recorder the list of your co-conveners, you can simply drag and drop the list to the correct order when you are on the “people” step during the session proposal submission process. If you have any technical difficulty doing this, please contact agu@confex.com. If you are asking about changing the primary convener on a session proposal, contact abstracts@agu.org as the primary convener is automatically the person submitting the proposal.

What should I do if I cannot add or update a convener’s record?
If you experience technical difficulties when adding or editing a convener’s record, please use the ‘Report a Technical Issue’ link under the ‘Session Proposal Control Panel’ in the submission tool to report the issue.  PROCEED AND SUBMIT YOUR PROPOSAL without adding the convener. AGU staff will ensure the co-convener is added to your proposal after the deadline.

What does Co-organized/Co-sponsored/Cross-listed mean and how can these be applicable to my session?
Learn more about these collaborative session designations.

As a convener, what are my duties after the proposal has been submitted?
Read more to find out more about the responsibilities of a session convener.

What is the review process for session proposals?
The program committee reviewed the session proposal submissions in late May; letters of notification were distributed in June.

How many authors can I invite if my session is approved?
Conveners of approved sessions can invite up to TWO authors to submit an abstract to their session. Unions session conveners however do not have a limit; Union sessions are comprised of all invited abstracts. Invited authors must be AGU members up to date with 2016 membership dues; however, exemptions may be requested for individuals who are not geophysical scientists. NOTE: Invited authors to regular sessions are not guaranteed an oral presentation. There will be invited authors who will present posters.

How do I request technical support for the session proposal submission process?
If you cannot access the submission tool or are receiving error messages, technical support is available by email response until 11:00 p.m. EDT using the ‘Report a Technical Issue’ link under the ‘Session Proposal Control Panel’ in the session submission tool or by emailing agu@confex.com. Support is also available by phone until 6:00 p.m. EDT at +1-401-334-9902.

ABSTRACTS AND GUIDELINES

When do abstracts submission open and when is the deadline?
The abstract submissions deadline was 3 August; late abstracts cannot be accepted.

Do I need to be an AGU member in order to submit an abstract?
The first author MUST be an AGU member and up to date on 2016 membership dues in order to submit an abstract. Coauthors are not required to be AGU members. Individuals may join or renew their AGU membership online.

Am I automatically registered for Fall Meeting by submitting an abstract?
No. All attendees must register and pay to attend the meeting; this policy includes invited authors. The online registration tool is now open.

When will I receive confirmation of my letter of notification regarding my abstract submission?
Acceptance letters will be distributed via email in early October.

May I request a refund for my abstract handling fee?
No. Abstract submission fees are nonrefundable. Once the abstract has been submitted, it is considered processed, and no refunds will be issued.

What size is my poster board?
Each presenter is provided a 4-foot-high by 6-foot-wide poster board. Poster boards have a 2.5-cm (1-inch) frame. Dimensions of the useable work area are 4 feet high by 6 feet wide (1.2 meters high by 1.8 meters wide).

Can I make changes to my abstract?
Changes to abstracts are not permitted after the abstract submission deadline.

How do I withdraw my abstract?
To withdraw your abstract, you should decline your invitation to present your paper in the abstract submission tool. When you decline your invitation to present at the meeting, your abstract will be automatically withdrawn from the program. The deadline to withdraw abstracts will be posted as information is finalized.

What is the invitation I received by email?
The invitation that you receive in October is your acceptance letter and invitation to present at the 2016 Fall Meeting.

How do I prepare for my presentation?
Details about how to present an oral and poster presentation will be posted on the Scientific Program page of this Web site in Fall 2016.

I am convening a session. What are my responsibilities?
Details about how to convene an oral and poster session will be posted on the Scientific Program page of this Web site in Fall 2016.

Where can I locate the abstracts that were presented at previous Fall Meetings?
Click here to view the abstracts archive.

TECHNOLOGY

Why is AGU offering AGU On-Demand?
AGU On-Demand provides access to content presented at Fall Meeting, as well as the opportunity to interact with authors and network with peers. These efforts relate directly to AGU’s strategic objectives on Scientific Leadership and Collaboration and Organizational Excellence.

Will you offer a mobile app this year?
Yes, the 2016 mobile app will be available in November for both iPhone and Android devices.

TOWN HALLS AND EVENTS

How can I submit a town hall proposal and/or an event request?
The deadline of 3 August to submit a town hall has passed. Organizers in need of meeting space will be able to submit requests in early September.

HOTEL AND TRAVEL

How can I apply for a student travel grant?
The online student travel grant tool is now open.

How do I request a letter of invitation for my visa application?
If you submit an abstract to Fall Meeting, you will receive a letter of invitation via the abstract submission tool. Non-submitters may contact the Meetings team for requests.

When can I reserve my hotel room?
The online housing module is now open.

Will AGU charge my credit card to guarantee my reservation?
AGU will not charge your credit card. However, your hotel may charge a deposit of one night’s room and tax as early as three weeks prior to Fall Meeting. Deposit amounts may vary. Please refer to the deposit policy on your hotel confirmation.

Will I receive a hotel confirmation?
Yes. A detailed confirmation is automatically emailed to you once your reservation has been made.

What is the hotel cancellation policy?
There is a 72-hour cancellation notice required to avoid penalty. If your reservation is cancelled less than 72 hours prior to your arrival, you will incur a one-night room and tax penalty from your hotel.

What are the closest airports?
San Francisco International Airport (SFO) and Oakland International Airport (OAK) are the two closest airports to San Francisco.

What is the weather like in San Francisco during Fall Meeting?
San Francisco has a temperate marine climate and the city has mild weather year-round. Average temperatures in December range from 57°F/19°C to 47°F/9°C. The average rainfall is 3.5”/9 cm. San Francisco weather can change by the hour, so attendees are advised to pack layers and be sure to carry a light jacket or coat and umbrella.

Does AGU offer travel discounts to San Francisco?
Yes, AGU will again partner with United Airlines and Amtrak to provide you with discounts to San Francisco. In addition, the San Francisco public transportation system will provide discounts for getting around the city.  Read more in the late summer about how to get to San Francisco and save!

REGISTRATION

How do I register online for Fall Meeting?
The online registration tool is now open.

What does my registration fee include?
Your registration fee includes access to the Icebreaker, both oral and posters sessions, Keynote Lectures, exhibits, town hall meetings, daily refreshments, and non-ticketed social events.

How do I purchase tickets to special events?
Tickets can be purchased via the online registration tool.

May I bring a guest?
Registered attendees may purchase guest passes for $100 USD. A guest is a spouse, friend, or adult child (18 years old and older) who is not working in a geophysical science related occupation or field. A colleague or associate working in a related geophysical sciences field or studying geophysics in school may not be registered and attend as a guest. Registered guests may not attend the oral or poster scientific sessions; however, they may go to the Exhibit Hall, the Ice Breaker Reception, the Honors Ceremony, and all Keynote Lectures. Guests are required to purchase tickets to social events at the advertised guest rates.

Is there a registration process for childcare?
Registration is now open for attendees in need of childcare during the session hours.

Please email any questions not addressed in the FAQs.