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Session Proposals

AGU Membership | Submission Limit | Section/Focus Group Cross-Listing | SWIRL Themes
Union Sessions | Virtual Sessions | Co-organized Sessions | Description | Session Types | Conveners
Index Terms | Proposal Review Process | Abstract Submissions | Session Scheduling | OSPA
Final Program

The session proposal deadline has passed; letters of notification were distributed in June.

View accepted sessions to the 2015 Fall Meeting!

 
Note: The Fall Meeting Program Committee reviews all proposals and has the final decision on session approvals. The conveners of approved sessions were notified in mid-June 2015. Only sessions approved by the Fall Meeting Program Committee appear on the scientific program site and are available for abstract submissions. Contact the AGU Scientific Program Management Team with any questions related to the status of sessions. Refer to the AGU session submission standards here.

Session Proposal Submission Guidelines

AGU Membership

The primary convener MUST be an AGU member and up to date on 2015 membership dues in order to propose a session. Co-conveners are not required to be AGU members but will need to be AGU members and up to date with 2015 membership dues in order to receive access to the scheduling tool in the Fall. Individuals may join or renew their AGU membership online.

Submission Limit

All proposals are subject to review by the Program Committee. The Program Committee Chair or Committee reserves the right to reject multiple proposals submitted by the same convener(s) on related topics or across disciplines.

Section/Focus Group Cross-Listing

Each session proposal is submitted to only one scientific section/focus group. Sessions may be cross-listed under other sections and focus groups. There is a limit of four cross-listings per session. The Program Committee will review for final approval.

SWIRL Themes

SWIRL themes are a mechanism to identify, link, and organize sessions from various disciplines and provide solutions through the sharing of research, discoveries, and approaches across section and focus Groups. To continue to promote interdisciplinary collaboration at Fall Meeting, conveners may suggest a SWIRL theme for review. The Program Committee will review all recommendations and determine the 2015 Fall Meeting SWIRL themes. Prior years’ SWIRL themes have included Carbon Dioxide Sequestration, Dust and Aerosols, and Global Soils. A complete list of 2014 SWIRLS is available here.

Union Sessions

Union sessions should focus on topics with a broad interest that are outside of a single section or focus group. These sessions are for the benefit of attendees who have expansive interests beyond their own discipline. Because of the multidisciplinary character of these sessions, they are not cross-listed with any section or focus group.

  • Union session proposals are approved by the Chair of the Fall Meeting Program Committee.
  • Union sessions are limited. Only one Union session will be scheduled in each designated oral session time period. Eighteen to 20 slots will be available at the 2015 Fall Meeting.
  • Union sessions are limited to invited authors only for the purpose of discussion with leading experts.
  • The length of presentations will be at the discretion of the convener(s). Conveners are encouraged to schedule longer presentations in Union sessions (20-30 minutes), instead of the normal 15 minute talks in other sessions.
  • Each approved Union session topic will receive one 2-hour oral session. If the session is not designated as invited only, contributed abstracts will be accepted if there are open slots. Additional submitted abstracts on the topic may be moved to a companion oral or poster session in an appropriate section or focus group.
  • If the session is not accepted as a Union session, but is accepted by an appropriate section or focus group, the invited authors are not guaranteed an oral presentation.
  • Union sessions do not have a poster component.

Virtual Sessions

Conveners may request their session proposals be considered as a live streamed/on-demand session during the submission process. Sessions selected for recording will be streamed live and/or posted for on-demand viewing. If your session is selected as a Virtual Session, ALL contributed and invited abstract submitters must sign a release to have their presentations live-streamed and recorded for on-demand viewing. These sessions will be selected by the Program Committee. For more information on the Virtual Program, click here.

Co-organized Sessions

Co-organized sessions are a collaborative effort between sections and focus groups to jointly submit and convene a trans-disciplinary session. Co-organized sessions must have co-conveners representing more than one section or focus group. These sessions will be selected by the Program Committee.

Description

The session title is limited to 300 characters and the session description is limited to 150 words. The description will be used during the review process. Prior to acceptance, the Program Committee may request conveners to revise the session title and/or description. Session descriptions will be posted on the AGU Web site during the abstract submission phase to assist submitters in identifying an appropriate session for their abstract. After the abstract deadline, proposed session descriptions will no longer be posted. Descriptions must adhere to the following criteria:

  • Concise definition of the scientific issue. Proposals must focus on scientific results and/or their applications.
  • Explain why it is topical.
  • Do not include potential invited authors or make special requests in the description.
  • Sessions will not be considered that are a tribute, celebratory, or have a focus other than scientific results.
  • The session title is limited to 300 characters and the session description is limited to 150 words.

Session Types

There are two types of sessions held during Fall Meeting – oral and poster.  The designated section/focus group Program Committee representative is responsible for the allocation of oral and poster sessions within the discipline.  Communications about whether a session is assigned an oral or poster session or a combination of oral and poster will be provided to session conveners by the Program Committee in mid-August after the abstract submission deadline.

  • Poster Sessions:  Each poster session will be displayed for a full day during the meeting, but will only be considered active for a half day, either morning or afternoon, for a total of 240 minutes. Posters presenters are encouraged to submit an online ePoster (electronic version) in addition to presenting at the meeting.
  • Oral Sessions:  Oral sessions will receive a two-hour time slot. There will be NO one-hour sessions, with the exception of Named Lectures.

Conveners

Each proposal must have between two and four conveners. Four is the maximum number of conveners for each session proposal submission. The full name, affiliation, and e-mail address of each convener is required. All individuals listed as a convener must have agreed to do so in advance of submitting the proposal. The primary convener must be an AGU member and up to date with 2015 membership dues; co-conveners are not required to be AGU members but will need to be AGU members and up to date with 2015 membership dues in order to receive access to schedule abstracts in the Fall.

Index Terms

At least one, and no more than four, index term(s) must be provided with the proposal.

Proposal Review Process

The Fall Meeting Program Committee will review all session proposals in mid-May. The evaluation process may include decisions to merge several proposals, to ensure ample interest in each session, and to avoid duplicate sessions on similar topics. The Program Committee will notify conveners if sessions need to be merged or descriptions revised. Conveners will receive an e-mail regarding the status of their proposal in early June 2015.

Abstract Submissions

During the abstract submission process, conveners should promote their session to potential authors and monitor the abstracts being submitted to their session. An online Abstract Viewer is available. During the scheduling phase in September, abstracts will no longer be available for viewing until the program is finalized.

Session Scheduling

If approved, at least one of the conveners must be available late August; during this time, the Program Committee will notify conveners of the number of oral and/or poster sessions they will receive, based on the total number of accepted abstracts submitted. The Program Committee may also require some sessions to be merged at this time. The convener(s) will have from 24 August through 4 September to organize the abstracts submitted to their session by assigning the presentation order and durations, if an oral session is allotted. This must be done in the online abstract software prior to the Program Committee scheduling meeting which begins early September. The conveners will no longer have access to their sessions after the scheduling meeting begins. During the scheduling meeting, the Program Committee will assign days, times, and meeting rooms for each session.

Outstanding Student Paper Awards (OSPA) Liaison

During the session scheduling process in late August, conveners will be required to designate an OSPA Liaison for recruiting judges. This step will enhance our ability to effectively coordinate the process of judging student papers in the session. Each session liaison will work with their section/focus group coordinator to ensure that all students in sessions are judged.

Final Program

In early October 2015, acceptance notices will be distributed electronically and the final program will be available online.