Conveners must manage and send formal invitations to Invited Authors via the online program management system by Wednesday, 22 July 2015.

Note: Invited Authors are able to accept the invitation and submit their abstract AFTER 22 July 2015, but before the 5 August deadline. 

Conveners, who are AGU members, may access the online invitation management system to enter the names of up to four (4) individuals they wish to designate as an Invited Author. There is no limit on the number of invited authors for Union Sessions. Please note, conveners must be an AGU member to access the online program management system here.

Invited Authors must not submit their abstract until they receive an email from the online invitation system with detailed instructions. Invited Authors must accept their invitation via the online abstract submission system in order to submit their abstract directly to your session by the deadline of Wednesday, 5 August 2015. This is a firm deadline and late submissions will not be accepted.

Important reminders are outlined below:

  1. Invited Authors are not guaranteed an oral presentation and may be assigned a poster presentation.
  2. Invited Authors must be AGU members and up to date with 2015 membership dues; however, special exemptions may be requested for individuals who are not geophysical scientists.
  3. An individual may not be invited to submit an abstract to more than two (2) sessions.
  4. Session Conveners may not be the First Author or Presenter on an invited abstract in the session they are convening. However, Conveners may submit a contributed abstract to a session they are convening.
  5. All abstract submission fees are non-refundable; refunds will not be issued if policies are violated or an abstract is rejected.
  6. Invited Authors do not receive waived or discounted abstract submission fees and registration fees.
  7. No travel reimbursements are provided to Invited Authors.

Please keep in mind the Fall Meeting First Author policy as you consider Invited Authors for your session.

First Author Policy

1. First Authors may have a maximum of one (1) Contributed and one (1) Invited abstract, or two (2) Invited abstracts. One additional abstract from the First Author may be submitted to an Education or Public Affairs session.

2. There are no exceptions to the first author policy, regardless of the number of invitations an author receives.

3. Please review specific convener guidelines for important information on key deadlines and requirements related to abstract scheduling.

If you have any questions regarding membership status of an Invited Author, contact the AGU Scientific Program Team.

Instructions for Entering Invited Authors

Please note Conveners must be AGU members in order to access the abstract management and scheduling system.

  1. To begin, log in using your AGU member log-in credentials.
  2. Once logged in to the abstract management system, conveners will see the Fall Meeting ‘User Portal’ page. Select the ‘Roles in Meeting’ link on the left menu bar.
  3. The session title will be listed in the center of the page. Select the title of your session.
  4. On the Session Proposal Control Panel on the left-hand side, select the ‘Manage Invitations’ link.
  5. Enter the name of your Invited Author in the ‘Person Search’ field.
  6. From the search results, select the name of the Invited Author. If an Invited Author record is not located in the search, you may create a new record by entering the email address.
  7. At the bottom of the page select the grey ‘Send Email Invite’ button to send a formal invitation to the invited author.
  8. Invited Authors must not submit their abstract until they receive an email from the online invitation system with detailed instructions.

After the submission deadline you will receive instructions on scheduling the abstracts in your session. Please keep 24  through 4 September 2015 available for the scheduling process and plan to remain in close contact with your Section or Focus Group Program Committee representative during this time.