What are the dates for the 2015 Fall Meeting?
The 2015 Fall Meeting will take place on 14-18 December.
What is the expected meeting attendance?
Nearly 24,000 attended the 2014 meeting; we expect to see everyone again this year!
Do I have to be an AGU member to attend?
No, but the registration rates are reduced for AGU members and those who are members of our cooperating societies. Contact the AGU Member Services Department to join or renew your AGU membership at +1 202-462-6900 or via email.
Will childcare be provided?
Yes, AGU has teamed up again with KiddieCorp to provide childcare services during the entire week of Fall Meeting. Registration will open August 2015.
Can I take photographs or video or record oral and poster sessions at Fall Meeting?
Attendees at Fall Meeting may be photographed by AGU for archival and marketing purposes. Meeting attendees are not allowed to photograph, video, or record information during scientific sessions.
Can I smoke inside of the Moscone Convention Center?
No. AGU promotes a smoke-free environment; this includes the use of electronic cigarettes.
Why is AGU offering virtual options?
Fall Meeting Virtual Options provides access to content presented at Fall Meeting, as well as the opportunity to interact with authors and network with peers. These efforts relate directly to AGU’s strategic objectives on Scientific Leadership and Collaboration and Organizational Excellence.
Who can participate?
Anyone may register to view ePosters or to watch live streams and recordings of keynotes, named lectures, and oral sessions. Good news: The 2014 Virtual Options are still available free of charge!
What happens once I register?
After registering, you will receive a confirmation email and will be able to immediately log in for viewing.
SESSION PROPOSALS AND GUIDELINES
Do I need to be an AGU member to submit a session proposal?
Yes, submitters must be AGU members and up to date on 2015 membership dues in order to submit a session proposal. The primary convener must be an AGU member and up to date with membership dues. Coconveners are not required to be AGU members but will need to be AGU members and up to date with 2015 membership dues in order to receive access to the scheduling tool in the fall.
What is the review process for session proposals?
The program committee has reviewed the session proposal submissions; letters of notification were distributed in June.
How many authors can I invite if my session is approved?
Conveners of approved sessions can invite up to four authors. Invited authors must be AGU members up to date with 2015 membership dues; however, exemptions may be requested for individuals who are not geophysical scientists. NOTE: Invited authors are not guaranteed an oral presentation. There will be invited authors who will present posters.
ABSTRACTS AND GUIDELINES
How do I submit an abstract?
The abstract submission site is now closed. Letters of notification will be distributed in early October. New for 2015! Coauthors will not be added during the abstract submission process. If the abstract is accepted, coauthors may be added to an abstract between 1 October and 4 November 2015. Further instructions on how to add coauthors will be provided in October and will be included in the acceptance notifications.
Do I need to be an AGU member in order to submit an abstract?
The first author MUST be an AGU member and up to date on 2015 membership dues in order to submit an abstract. Coauthors are not required to be AGU members. Individuals may join or renew their AGU membership online. Note to Members of Cooperating Societies: Members of the American Meteorological Society (AMS), European Geosciences Union (EGU), and Mineralogical Society of America (MSA) may join AGU or submit abstracts to the sessions co-sponsored by their respective societies. AMS, EGU, and MSA members (who are not AGU members) must contact the AGU Member Service Center or by calling +1-800-966-2481 (toll-free in North America) or +1-202-462-6900 by Wednesday, 22 July 2015 to request log-in credentials in order to submit an abstract to their societies’ cosponsored sessions.
Am I automatically registered for Fall Meeting by submitting an abstract?
No. All attendees must register and pay to attend the meeting; this includes invited authors. The registration tool will open in August 2015.
When will I receive confirmation of my letter of notification regarding my abstract submission?
Acceptance letters will be distributed via email in early October.
May I request a refund for my abstract handling fee?
No. Abstract submission fees are nonrefundable. Once the abstract has been submitted, it is considered processed, and no refunds will be issued.
What size is my poster board?
Each presenter is provided a 4-foot-high by 6-foot-wide poster board. Poster boards have a 2.5-cm (1-inch) frame. Dimensions of the useable work area are 4 feet high by 6 feet wide (1.2 meters high by 1.8 meters wide).
Can I make changes to my abstract?
Changes to abstracts are not permitted after the abstract submission deadline. Note: Coauthors will not be added during the abstract submission process. If the abstract is accepted, coauthors may be added to an abstract between 1 October and 4 November 2015. Further instructions on how to add coauthors will be provided in October and will be included in the acceptance notifications.
How do I withdraw my abstract?
To withdraw your abstract, you should decline your invitation to present your paper in the abstract submission tool. When you decline your invitation to present at the meeting, your abstract will be automatically withdrawn from the program. The deadline to withdraw abstracts will be posted as information is finalized.
What is the invitation I received by email?
The invitation that you receive in October is your acceptance letter and invitation to present at the 2015 Fall Meeting.
How do I prepare for my presentation?
Details about how to present an oral and poster presentation will be posted on the Scientific Program page of this website in fall 2015.
I am convening a session. What are my responsibilities?
Details about how to convene an oral and poster session will be posted on the Scientific Program page of this website in fall 2015.
Where can I locate the abstracts that were presented at previous Fall Meetings?
Click here to view the abstracts archive.
Why is AGU offering virtual options?
Fall Meeting Virtual Options provides access to content presented at Fall Meeting, as well as the opportunity to interact with authors and network with peers. These efforts relate directly to AGU’s strategic objectives on Scientific Leadership and Collaboration and Organizational Excellence. Additional details about the Virtual Options program will be posted as information becomes available.
Will you offer a mobile app this year?
Yes, the 2015 mobile app will be available in November for both iPhone and Android devices.
TOWN HALLS AND EVENTS
How can I submit a town hall proposal and/or an event request?
The deadline has passed to submit a Town Hall proposal. Details about how to host an event at Fall Meeting will be posted in summer 2015 on the Program and Events section of this website.
HOTEL AND TRAVEL
How can I apply for a student travel grant?
The travel grant process for students is now posted.
How do I request a letter of invitation for my visa application?
If you submit an abstract to Fall Meeting, you will receive a letter of invitation via the abstract submission tool. Nonsubmitters may contact the Meetings team for requests.
When can I reserve my hotel room?
The housing module will open in August 2015.
Will AGU charge my credit card to guarantee my reservation?
AGU will not charge your credit card. However, your hotel may charge a deposit of one night’s room and tax as early as three weeks prior to Fall Meeting. Deposit amounts may vary. Please refer to the deposit policy on your hotel confirmation.
Will I receive a hotel confirmation?
Yes. A detailed confirmation is automatically emailed to you once your reservation has been made.
What is the hotel cancellation policy?
There is a 72-hour cancellation notice required to avoid penalty. If your reservation is cancelled less than 72 hours prior to your arrival, you will incur a one-night room and tax penalty from your hotel.
What are the closest airports?
San Francisco International Airport (SFO) and Oakland International Airport (OAK) are the two closest airports to San Francisco.
What is the weather like in San Francisco during Fall Meeting?
San Francisco has a temperate marine climate and the city has mild weather year-round. Average temperatures in December range from 57°F/19°C to 47°F/9°C. The average rainfall is 3.5”/9 cm. San Francisco weather can change by the hour, so attendees are advised to pack layers and be sure to carry a light jacket or coat and umbrella.
Does AGU offer travel discounts to San Francisco?
Yes, AGU will again partner with United Airlines to provide you with discounts to San Francisco. We are also excited to partner this year with Amtrak train services. Read more about how to get to San Francisco and save!
What does my registration fee include?
Your registration fee includes access to the Icebreaker, both oral and posters sessions, General Sessions, exhibits, town hall meetings, daily refreshments, and nonticketed social events.
How do I purchase tickets to special events?
Tickets can be purchased via the Registration module, which will open in August 2015.
May I bring a guest?
Registered attendees may purchase Guest Passes. A guest is a spouse, friend, or adult child (18 years old and older) who is not working in a geophysical science related occupation or field. A colleague or associate working in a related geophysical sciences field or studying geophysics in school may not be registered and attend as a guest. Registered guests may not attend the oral or poster scientific sessions; however, they may go to the Exhibit Hall, the Ice Breaker Reception, the Honors Ceremony, and all Keynote Lectures. Guests are required to purchase tickets to social events at the advertised guest rates.
Is there a registration process for childcare?
Yes, AGU has teamed up with KiddieCorp again to provide childcare services during the entire week of Fall Meeting. Early registration deadline: 16 November.
Please email any questions not addressed in the FAQs.