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AGU Fall Meeting: Press Conferences Schedule; Briefings Streamed Online; Badge Pickup

AGU Fall Meeting: Virtual Press Room and PIO Uploader – Now Live!

WASHINGTON, DC— Discover the latest Earth and space science news at the 48th annual AGU Fall Meeting this December, when about 24,000 attendees from around the globe are expected to assemble for the largest worldwide conference in the Earth and space sciences. This year, the meeting runs from Monday through Friday, Dec. 14-18, at the Moscone Center, 747 Howard St., San Francisco, Calif.

Included in this advisory:

  1. Virtual Press Room and PIO Uploader – now live!
  2. Press event formats and preliminary press conference topics
  3. Fall Meeting general sessions and associated press events
  4. AGU On-Demand
  5. Fall Meeting events
  6. Northern California Science Writers Association Holiday Dinner
  7. Journalism Awards Reception
  8. Press registration information
  9. Who’s coming

Please visit the 2015 AGU Fall Meeting Media Center for previous media advisories that include important information about visas for international reporters and searching the scientific program.

  1. Virtual Press Room and PIO Uploader – now live!

During the Fall Meeting, journalists can find press releases and many resources online in the Virtual Press Room in the Media Center on the Fall Meeting website. Public information officers (PIOs) can now post releases and other materials on the site.

For public information officers: Sign up now for a login for the PIO Uploader. PIOs with a login can add press releases, tip sheets and press conference materials to the Virtual Press Room at any time before or during the meeting, including uploading items in advance and scheduling them to post during the meeting. To register for a login, go to the Media Center on the Fall Meeting website and click on the “For PIOs” tab. Only registered PIOs will be allowed to upload content.

For journalists: Press releases, press conference materials (including PowerPoint presentations, images, videos, scientific papers, and more, as available), and video recordings of press conferences are added to the Virtual Press Room during the meeting for easy online access.

  1. Press event formats and preliminary press conference topics

AGU’s Public Information office will be hosting three kinds of press events at the Fall Meeting:

  1. Press Conference – A small panel of speakers will share newsworthy findings being presented at the meeting.
  2. Workshop – Experts will provide comprehensive information and answer reporters’ questions about an upcoming project or mission, or an ongoing area of research, rather than present breaking news.
  3. Media Availability – A prominent person(s) in the Earth and space sciences will be available to reporters.

So far, we expect press conferences on the changing Arctic, Mars exploration, the Pacific Ocean, air quality, Earth’s climate and a new X-PRIZE competition. This list will grow and is subject to change.

The full list of press events, including dates, times, summaries and lists of participants, will appear in a future advisory. All press events will take place in the Press Conference Room: Moscone West, Room 3000.

  1. Fall Meeting general sessions and associated press events

Fall Meeting general sessions cover different and exciting topics applicable across all fields of Earth and space science. This year’s general sessions will include several high-profile speakers:

  • During a special session, Peter Diamandis, Chairman and CEO of XPRIZE, as well as several XPRIZE leaders and sponsors, will announce a new XPRIZE competition on Monday, December 14 from 12:30 – 1:30 p.m. A press conference about the announcement will be held following the session.
  • Elon Musk, CEO and Lead Designer at SpaceX and CEO and Product Architect at Tesla Motors, Inc., will participate in a ‘fire-side chat’-style interview as part of the Presidential Forum on Tuesday, December 15 from 10:10 – 11:00 a.m.
  • France A. Córdova, Director of the National Science Foundation, will address Fall Meeting attendees as the 2015 Union Agency Lecturer on Tuesday, December 15 from 12:30 – 1:30 p.m. A media availability will be held immediately following the lecture.
  • Gordon McBean, President of the International Council for Science, will give the annual Union Frontiers of Geophysics Lecture on Thursday, December 17, from 12:30 – 1:30 p.m.

All general sessions will take place in Moscone North, Hall E. Any associated press events will take place in the Press Conference Room: Moscone West, Room 3000.

  1. AGU On-Demand

AGU On-Demand (formerly ‘Virtual Options’) will provide online access to live streaming and recorded content from the meeting, including lectures and oral presentations. Click here for a list of AGU On-Demand sessions. E-posters (electronic versions of Fall Meeting posters) will also be available online. Begin viewing AGU On-Demand sessions on Sunday, December 13 at 12:30 p.m. PST.

Registration for access to AGU On-Demand is required, but free. Information on how to register will be included in a future advisory. For more information, email AGUOnDemand@agu.org.

  1. Fall Meeting events

In addition to the scientific program, AGU is also offering other events and activities of interest to the press, including beginner and advanced Blogging and Social Media Forums and more. Search all Fall Meeting events in the Events Calendar.

Note: The How to Communicate Opinion Forum has been canceled.

  1. Northern California Science Writers Association Holiday Dinner – Dec. 16

[The following notice is provided on behalf of the Northern California Science Writers Association about their holiday dinner.]

NCSWA Holiday Dinner Dec. 16: Pluto’s Moons and the New Horizons mission

The Northern California Science Writers Association invites AGU press to its annual holiday dinner on Wednesday evening, Dec. 16, in downtown San Francisco. This year’s speaker is Mark Showalter of the Search for Extraterrestrial Intelligence (SETI) Institute, co-investigator on NASA’s New Horizons mission to Pluto and an expert on the outer solar system’s moons and rings. Showalter will share his insider’s view of New Horizons and its discoveries of a surprisingly youthful surface on Pluto. He will focus particularly on Pluto’s four small “spinning top” moons, whose dynamics are strongly affected by Pluto’s large companion moon Charon. The most distant moon, Hydra, whips around on its axis 89 times during each lap around Pluto. “We expected chaos, but this is pandemonium,” Showalter said.

The evening also will feature a trivia contest for door prizes and mingling with Bay Area science writers at NCSWA’s largest annual event.

Details:

Wednesday, December 16, 6:00 p.m. – 10:00 p.m.
L’Olivier, 465 Davis Ct. (within walking distance of Moscone Center)
Cost for non-NCSWA members: $45
NCSWA encourages AGU press to register online in advance at http://www.ncswa.org/event-2089442.

  1. Journalism Awards Reception – Dec. 17

We invite you to join your Press Room colleagues to honor and celebrate AGU’s most recent journalism award winners during an informal ceremony and reception.

We will recognize the outstanding reporting and writing of 2015 Robert C. Cowen Award for Sustained Achievement in Science Journalism winner Andrew Revkin; 2015 Walter Sullivan Award for Excellence in Science Journalism–Features winner Douglas Fox; and the 2015 David Perlman Award for Excellence in Science Journalism–News winner Sandi Doughton.

The ceremony will take place in the Press Conference Room, Moscone West, Room 3000, Level 3, from 5:00 – 5:30 p.m. on Thursday, December 17. A reception will follow across the hall in the Press Room (Moscone West, Room 3001A).

  1. Press registration information

Online press registration for the Fall Meeting is open. Please pre-register to expedite the on-site badge pick-up process.

Press registrants receive, at no charge, a badge that provides access to all scientific sessions, the press room and the press conference room. For eligibility requirements, please visit the Press Registration Eligibility Requirements page. Note: Some events and activities, including but not limited to invitation-only events and communications workshops, are not open to press badge holders.

Eligible members of the press may also register on-site at the meeting. The on-site registration location, badge pick-up location, and Press Room, Press Conference Room, and Quiet Rooms locations will be included in a future advisory.

  1. Who’s coming

Check the online Who’s Coming list of journalists and press officers who have registered for the meeting. This list is updated regularly.

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The American Geophysical Union is dedicated to advancing the Earth and space sciences for the benefit of humanity through its scholarly publications, conferences, and outreach programs. AGU is a not-for-profit, professional, scientific organization representing more than 60,000 members in 139 countries. Join the conversation on FacebookTwitterYouTube, and our other social media channels.

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Abstracts and Sessions Now Online; Book Hotels by 12 November

All of the 1,700-plus sessions and more than 23,000 abstracts for the 2015 Fall Meeting have been posted in the Scientific Program on the AGU Fall Meeting website.

The full scientific program is now searchable online. To search, click on the search button at the top, right-hand corner of the online program. Click on “Advanced Search” to search by session, paper, person, section/focus group or other criteria. To browse sessions tied to AGU’s scientific sections and focus groups (e.g. Atmospheric Sciences, Planetary Sciences, etc.), click on the Section/Focus Group link on the left-hand side of the search engine. “Union” sessions offer the most interdisciplinary presentations.

AGU will give out at the meeting, and post online, a book with a Fall Meeting schedule including session titles and times, an author index, maps, floor plans, listings of town hall meetings and activities/events, and other information. Members of the news media can pick up copies in the Press Room (Moscone West, Room 3001A); the book does not include abstract information. AGU will also distribute daily a newspaper-style print listing of all presentations for each day, including abstract titles.

Press registration information

Online press registration for the Fall Meeting is now open. Please pre-register to expedite the on-site badge pick-up process.

Press registrants receive, at no charge, a badge that provides access to all scientific sessions, the press room and the press conference room. For eligibility requirements, please visit the Press Registration Eligibility Requirements page. Note: Some events and activities, including but not limited to invitation-only events and communications workshops, are not open to press badge holders.

Eligible members of the press may also register on-site at the meeting. The on-site registration location, badge pick-up location, and Press Room, Press Conference Room, and Quiet Rooms locations will be included in a future advisory.

Hotel reservation deadline – Nov. 12

The deadline to book a hotel room in order receive the special AGU room rate is Fri., Nov. 12. Hotel reservations are accessible via the online press registration site. It is not required to wait for press registration approval before booking a hotel room, nor is it required to book a hotel room when registering to attend the meeting.

About 24,000 scientists, journalists, educators, and students are expected to attend this year’s meeting. Please consider booking a hotel room now to take advantage of the preferential rates. There are more than 50 hotel choices included in the registration form and rates start as low as $139.00 per day, plus tax. The special AGU room rates are subject to availability after the Nov. 12 deadline.

Please visit the Fall Meeting housing page to see a list of hotels offering the special AGU room rate, as well as their rates and locations. However, press must register and book housing via the press registration site, and not from the Fall Meeting housing page. Please use this page as a reference only.

Note: AGU will not be offering shuttle service to/from the Moscone Center.

Virtual Press Room launches next month

For journalists: Journalists covering the Fall Meeting will find many resources online in the Virtual Press Room: Press releases, press conference materials (including PowerPoint presentations, images, videos, scientific papers, and more, as available) and other information. Videos of press conferences will be added to the Virtual Press Room during the meeting for easy online access.

For public information officers: PIOs will be able to share press releases online in the Virtual Press Room by directly uploading press releases and other supplemental materials to the site. PIOs must register for access to the Virtual Press Room. Instructions on how to register will be included in a future advisory. For more information, e-mail news@agu.org.

The Virtual Press Room will launch in the Media Center of the Fall Meeting website next month. Information about press conference web streaming will follow in a later advisory.

U.S. visa regulations for international reporters

All journalists who are not citizens or permanent residents of the United States need a visa to cover scientific meetings in the U.S. This also applies to journalists from “Visa Waiver Program” countries (e.g., Western Europe) who do not normally need visas to enter the U.S. as tourists.

The required visa is a “Media (I) Visa” issued by an American Embassy or Consulate in your home country. Journalists traveling internationally to attend the Fall Meeting should apply as soon as possible for a “Media (I) Visa.”

The U.S. Department of State has a “Media (I) Visa” fact sheet for journalists available on its website.

For more information

For more information about the AGU Fall Meeting, please see: Media Advisory 1.

Information for the press will also be posted to the Fall Meeting Media Center.

This media advisory is also available online at: http://news.agu.org/press-release/agu-fall-meeting-abstracts-and-sessions-now-online-book-hotels-by-12-november/

AGU Contact:
Lauren Lipuma
+1 (202) 777-7396
llipuma@agu.org

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AGU Fall Meeting: Press Registration Open, Book Hotel Now

American Geophysical Union
2015 Fall Meeting
Media Advisory 1

18 August 2015
AGU Release No. 15-55
For Immediate Release

AGU Fall Meeting: Press Registration Open, Book Hotel Now

Moscone Center
San Francisco, California
14-18 December 2015

Contact:
Nanci Bompey, Public Information Manager
+1 (202) 777-7524

nbompey@agu.org

This media advisory is also available on the AGU website.

WASHINGTON, DC— Discover the latest Earth and space science news at the 48th annual AGU Fall Meeting this December, when about 24,000 attendees from around the globe are expected to assemble for the largest worldwide conference in the Earth and space sciences. This year, the meeting runs from Monday through Friday, Dec. 14-18, at the Moscone Center, 747 Howard St., San Francisco, Calif.

Included in this advisory:

  1. About the Fall Meeting
  2. Press registration information
  3. Hotel information
  4. U.S. visa regulations for international attendees
  1. About the Fall Meeting

Journalists attending the Fall Meeting can learn about the latest research in fields as diverse as applications of unmanned aerial vehicles, changing climate and vegetation, habitable exoplanets, urbanization, changing glaciers, the Kuiper Belt, and more. The preliminary program includes more than 1,000 proposed sessions and more than 23,000 submitted abstracts. Note: The preliminary program is subject to change. The final scientific program, along with the schedule of press conferences highlighting news being presented at the meeting, will be announced in subsequent advisories.

To help journalists report on newsworthy scientific findings presented at the Fall Meeting, AGU provides a press room where reporters, press officers, bloggers and others can work and mingle. In the press room — and in an online Virtual Press Room to be launched in November — AGU will make available copies of press releases about developments in Earth and space science and other news presented at the meeting. During the meeting, registered members of the press will also be able to reserve either of two quiet rooms to conduct interviews. NOTE: Audio recording, photography or video recording is not allowed in scientific sessions or in poster halls.

AGU will also offer a series of press conferences about newsworthy scientific advances, announcing a schedule about a week before the meeting’s scientific sessions begin. Reporters can remotely participate in Fall Meeting press conferences via webstreaming. Information about how to sign up and access this feature will be included in future media advisories closer to the meeting.

Information for the press will also be posted to the Fall Meeting Media Center.

Public information officers of universities, government agencies, and research institutions can use the Fall Meeting as an opportunity to present research to more than 150 on-site reporters through press releases, press conferences, a virtual press room, and one-on-one contact with the press. If you have an idea for a press conference, please email news@agu.org for a copy of the press conference proposal form. The deadline to propose a press conference is Wed., Sept. 30.

  1. Press registration information

Online press registration for the Fall Meeting is now open. Please pre-register to expedite the on-site badge pick-up process.

Press registrants receive, at no charge, a badge that provides access to all scientific sessions, the press room and the press conference room. For eligibility requirements, please visit the Press Registration Eligibility Requirements page. Note: Some events and activities, including but not limited to invitation-only events and communications workshops, are not open to press badge holders.

Eligible members of the press may also register on-site at the meeting. The on-site registration location, badge pick-up location, and Press Room, Press Conference Room, and Quiet Rooms locations will be included in a future advisory.

  1. Hotel information – book now for the best selection!

Hotel reservations are accessible via the online press registration site. It is not required to wait for press registration approval before booking a hotel room, nor is it required to book a hotel room when registering to attend the meeting. The deadline to book a hotel room in order receive the special AGU room rate is Fri., Nov. 12.

About 24,000 scientists, journalists, educators, and students are expected to attend this year’s meeting. Please consider booking a hotel room now to take advantage of the preferential rates. There are more than 50 hotel choices included in the registration form and rates start as low as $135.00 per day, plus tax. The special AGU room rates are subject to availability after the Nov. 12 deadline.

Please visit the Fall Meeting housing page to see a list of hotels offering the special AGU room rate, as well as their rates and locations. However, press must register and book housing via the press registration site, and not from the Fall Meeting housing page. Please use this page as a reference only.

  1. U.S. visa regulations for international reporters

All journalists who are not citizens or permanent residents of the United States need a visa to cover scientific meetings in the U.S. This also applies to journalists from “Visa Waiver Program” countries (e.g., Western Europe) who do not normally need visas to enter the U.S. as tourists.

The required visa is a “Media (I) Visa” issued by an American Embassy or Consulate in your home country. Journalists traveling internationally to attend the Fall Meeting should apply as soon as possible for a “Media (I) Visa.”

The U.S. Department of State has a “Media (I) Visa” fact sheet for journalists available on its website.

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The American Geophysical Union is dedicated to advancing the Earth and space sciences for the benefit of humanity through its scholarly publications, conferences, and outreach programs. AGU is a not-for-profit, professional, scientific organization representing more than 60,000 members in 139 countries. Join our conversation on Facebook, Twitter, YouTube, and other social media channels.

Press registration is now open!

Please see AGU’s press registration eligibility requirements to determine if you qualify for a complimentary press badge to Fall Meeting, and to know which documents or links to submit. Click here to register as press for the meeting and to make hotel reservations.

Still Time to Register

Save time at the meeting and register online now.

Letter from the Chair

Read insights from the Fall Meeting Program Committee Chair.