The session proposal submission site is closed. The deadline to submit a session proposal was 16, April 2014.
Letters of notification were distributed in June 2014.
The primary convener MUST be an AGU member and up to date on 2014 membership dues in order to propose a session. Co-conveners are not required to be AGU members but will need to be AGU members and up to date with 2014 membership dues in order to receive access to the scheduling tool in the fall. Individuals may join or renew their AGU membership online.
All proposals are subject to review by the Program Committee. The Program Committee Chair or Committee reserves the right to reject multiple proposals submitted by the same convener(s) on related topics or across disciplines.
Section/Focus Group Sponsorship
Each session proposal is submitted to only one scientific section/focus group. Conveners may identify up to four additional disciplines as potential session co-sponsors. The Program Committee will review co-sponsors for final approval.
To continue to promote interdisciplinary collaboration at Fall Meeting, the 2013 AGU Program Committee identified six SWIRL themes: (1) Carbon Dioxide Sequestration, (2) Characterizing Uncertainty, (3) Dust and Aerosols, (4) Computational Methods across Scales: from Personal to High Performance Platforms, and (5) Global Soils, and (6) Urban Systems. Note: these themes were compiled for the 2013 Fall Meeting; the 2014 themes will be confirmed when the session proposal tool opens in February.
Conveners may request their session proposals to be considered as a SWIRL session during the submission process. The Program Committee will review SWIRL co-sponsors for final approval.
Union sessions should focus on topics with a broad interest that are outside of a single section or focus group. These sessions are for the benefit of meeting attendees who have expansive interests beyond their own discipline. Because of the multidisciplinary character of these sessions, they are not co-sponsored by any sections or focus groups.
- Union session proposals are approved by the Chair of the Fall Meeting Program Committee.
- Union sessions are limited. Only one Union session will be scheduled in each designated oral session time period. Eighteen to 20 slots will be available at the 2014 Fall Meeting.
- Union sessions may be invited only, at the discretion of the Program Committee and convener(s), for the purpose of discussion with leading experts.
- The length of presentations will be at the discretion of the convener(s). Conveners are encouraged to have longer presentations in Union sessions (20-30 minutes), instead of the normal 15 minute talks in other sessions.
- Each Union session topic will receive one 2-hour oral session. If the session is not designated as invited only, contributed abstracts will be accepted if there are open slots within the session. Additional submitted abstracts on the topic may be assigned to a companion oral or poster session in an appropriate section or focus group.
Live Streamed/On-Demand Sessions
Conveners may request their session proposals to be considered as a live streamed/on-demand session during the submission process. Sessions selected for recording will be streamed live and/or posted for on-demand viewing. Please note, ALL contributed or invited speakers must agree to have
their presentations live streamed and/or recorded for on-demand viewing. These sessions swill be selected by the Program Committee.
The session title is limited to 300 characters and the session description is limited to 150 words. The description will be used during the review process. Prior to acceptance, the Program Committee may request the conveners to revise the session title and/or description. Session descriptions will be posted on the AGU Web site during the abstract submission phase to assist submitters in identifying an appropriate session for their abstract. After the abstract deadline, proposed session descriptions will no longer be posted. Descriptions must follow the following criteria:
- Concise definition of the scientific issue. Proposals must focus on scientific results and/or their applications.
- Explain why it is topical.
- Do not include potential invited authors or make special requests in the description.
- Sessions will not be considered that are a tribute, celebratory, or have a focus other than scientific results.
- The session title is limited to 300 characters and the session description is limited to 150 words.
There are two types of sessions during Fall Meeting – Oral and Poster. The designated section/focus group Program Committee representative is responsible for the allocation of oral and poster sessions within their discipline. Communications about whether a session is assigned an oral or poster session or a combination of oral and poster will be provided to session conveners by the program committee.
- Poster Sessions: Each poster session will be displayed for a full day during the meeting, but will only be considered active for a half day, either morning or afternoon, for a total of 240 minutes. Posters presenters are encouraged to submit an online ePoster (electronic) in addition to making a presentation at the meeting.
- Oral Sessions: Oral sessions will receive a two-hour time slot. There will be NO one-hour sessions, with the exception of Named Lectures.
Each proposal must have between two and four conveners. Four is the maximum number of conveners for each session proposal submission. The full name, affiliation, and e-mail address of each convener is required. All individuals listed as a convener must have agreed to do so in advance of submitting the proposal. The primary convener must be an AGU member and up to date with 2014 membership dues; co-conveners are not required to be AGU members but will need to be AGU members and up to date with 2014 membership dues in order to receive access to schedule abstracts in the fall.
At least one, and no more than four, index term(s) must be provided with the proposal.
Author invitations should NOT be extended until after the session proposal has been approved. Detailed instructions will be provided when the abstract submission tool opens in June. Conveners of approved sessions may invite up to four (4) invited authors. There is no limit on the number of invited speakers for Union sessions. Conveners may NOT be an Invited Author or Presenter on an abstract submitted to a session which they are convening. Invited authors must be AGU members up to date with 2014 membership dues; however, special exemptions may be requested for individuals who are not geophysical scientists.
Note: Invited authors are not guaranteed an oral presentation.
Proposal Review Process
The Fall Meeting Program Committee will review all session proposals in early May. The evaluation process may include decisions to merge several proposals, to ensure ample interest in each session, and to avoid duplicate sessions on similar topics. The Program Committee will notify conveners if sessions need to be merged or descriptions revised. Conveners will receive an e-mail regarding the acceptance of their proposal in early June 2014.
During abstract submission, conveners should promote their session to potential authors and monitor the abstracts being submitted to their session. An online Abstract Viewer will be available during this time. During the scheduling phase, the abstracts may continue to be viewed.
If approved, at least one of the conveners must be available early September when the Program Committee will notify conveners of the number of oral and/or poster sessions they will receive, based on the total number of accepted abstracts submitted. The Program Committee may also require some sessions to merge at this time. The convener(s) will have from late August to early September to organize the abstracts submitted to their session by assigning the presentation order and durations, if an oral session is allotted. This must be done in the online abstract software prior to the Program Committee scheduling meeting which begins early September. The conveners will no longer have access to their sessions after the scheduling meeting begins. During the scheduling meeting, the Program Committee will assign days, times, and meeting rooms for each session.
Outstanding Student Paper Awards (OSPA) Liaison
During the session scheduling, the conveners will be required to designate an OSPA Liaison for recruiting judges. This will enhance our ability to effectively coordinate the process of judging student papers in your session. Each session liaison will work with their section/focus group coordinator to ensure that all students in your session are judged.
By early October 2014, acceptance notices will be sent and the final program will be available online.