Program Hours

Oral Sessions
8:00 A.M–10:00 A.M.
10:20 A.M–12:20 P.M.
1:40 P.M.–3:40 P.M.
4:00 P.M.–6:00 P.M.

Upload Your Presentation

The Oral Presentation Uploading site is now closed. The deadline for online pre-submission was Friday, 12 December at 5PM Eastern. After this time, any updates must be brought directly to the Speaker Ready Room onsite 24-hours prior to your presentation time.

Please check the online scientific program for any updates to the program closer to the meeting dates.

Electronic files must be submitted online or in the Speaker Ready Room using one of the formats listed below:

  • PowerPoint 2013 or earlier version
  • Operating System: Media should be PC-formatted or Mac OS X
  • Web Browser: Internet Explorer 9, Firefox 5, Safari
  • Plug-Ins: QuickTime 7, Adobe Acrobat
  • Video Playback: Windows Media Player, QuickTime
  • PDF Reader: Adobe Acrobat
  • Unix Users: Bring HTML Files or Adobe Acrobat
  • PowerPoint 2013 or earlier version
  • Keynote
  • Prezi: Please note that we do not have Internet available in the session rooms. However you can still use your Prezi Presentation by going online yourself and saving a “Portable Prezi” file. Download that file and bring it with you on a USB Drive to the Speaker Ready Room onsite and our team can load it onto a preview station where you can make sure it all runs to your satisfaction.

View the style guide for tips on how to make your presentation clear, concise, and appealing to your audience.

Questions about the style guide? Contact the technical support team. Please reference:

  • The Operating System and Presentation software version numbers listed on your computer
  • Details regarding your video/graphic file types
  • Your Fall Meeting paper number

Audiovisual Equipment 

Each session room is equipped with a Presentation Windows PC and a Mac. A switcher is provided to allow display of either machine to the audience. A local monitor is provided and will mirror what the audience sees. Note: Presenter View is not supported.

PC Configuration

  • Processor: a minimum Core i7 2.93 GHz
  • 4 GB RAM
  • 1024 x 768 at 24 bit color depth  (XGA 4:3 Standard Resolution)
  • Microsoft Windows 7 Professional 32 bit (fully updated)
  • Microsoft Office 2010 Professional 32 bit (fully updated)
  • Windows Media Player (Version 12)
  • QuickTime Player(Latest Version)
  • Flash Player (Latest Version)
  • Adobe Acrobat Reader (Latest Version)

Mac Configuration

  • Processor: a minimum Core i7 2.3 GHz
  • 4 GB RAM
  • 1024 x 768 at 24 bit color depth  (XGA 4:3 Standard Resolution)
  • Mac OS 10.10.1 or later (Yosemite – released October 2014)
  • Microsoft Office 2011 for Mac (fully updated)
  • Apple Keynote 6.5 or later (Newest version released October 2014)
  • QuickTime Player (Latest Version)
  • Flash Player (Latest Version)
  • Adobe Acrobat Reader (Latest Version)

Speaker Ready Room

All speakers are required to check into the on-site Speaker Ready Room at least 24 hours before their presentation. It is recommended that you check-in at the Speaker Ready Room in the building where your presentation is scheduled. Presentations should be reviewed in the Speaker Ready Room to be certain the fonts are displayed correctly.

Important Reminder: We recommend you bring at least two copies of your presentation file (on CD-ROM, DVD, or USB storage device) to the meeting in case there is an issue with your presentation.

Marriot Marquis Hotel, Golden Gate, C3 (Sunday- Tuesday)
Moscone South, Room 200 (Tuesday – Friday)
Moscone West, Room 2001(Sunday – Friday)

Sunday, 12:00 P.M.-7:00 P.M.

Monday, 6:00 A.M.-6:00 P.M.

Tuesday-Thursday, 7:00 A.M.-6:00 P.M.

Friday, 7:00 A.M.-3:00 P.M.

Checking in at the Speaker Ready Room on-site is the most important step you will take to ensure your presentation is a success. Those presenting on Monday, 15 December must check in Sunday, 14 December between 12:00 P.M. and 7:00 P.M. We strongly suggest that presenters scheduled for Monday, 15 December use the pre-submission option that will be available the week of 1 December. If your presentation is scheduled for Monday, and you do not arrive in San Francisco until late Sunday or Monday, please check-in to the Speaker Ready Room as soon as possible before the start of your session.

When reviewing your presentation in the Speaker Ready Room, make sure all fonts appear as expected and all audio/video clips are working properly. You may edit your presentation at this time. When you are finished reviewing your presentation and verifying it is ready, the audiovisual staff will queue your presentation.

The file will then be transferred to the computer network at the Fall Meeting. When the presentation is to be given, the file will be loaded on the computer in the oral session room. Once the presentation has started, the speaker will control the program using a computer mouse. At the end of the meeting, all files will be destroyed.

Laptop Support

In order to support presenters who want to review and modify their presentations while at the Fall Meeting, there will be support for file transfers. If you plan to do this, bring a backup of the presentation to the Speaker Ready Room on alternate media, including CD-ROM, DVD, or USB storage device, in case there is a problem transferring the file from the laptop. The audiovisual personnel will attempt to transfer the file from a laptop to the network. This procedure may include connecting a flash drive or external hard disk to the laptop, or configuring a network card. If you have a network card, bring it with you. Plan extra time in order to be certain the files can be transferred. Please make sure you have all power, video, and networking adapters.

Important Reminder: Personal laptops CANNOT be used in meeting rooms while giving your oral presentation. You must upload your visuals from the Speaker Ready Room. Speaker Ready Room personnel are not responsible for your devices (i.e., memory cards, disks, laptops, etc.)

Security

  • You will be required to provide identification in order to submit your presentation and also to access it in the Speaker Ready Room; presentation media is returned to the speaker
  • USB ports and CD/DVD drives on the computers are disabled so no presentations can be copied; external storage devices will not function on the meeting room computers
  • Cameras and video equipment are not permitted in the Speaker Ready Room

  Presentation Tips

  • Be considerate of other speakers and the audience by staying within your allotted time. The individual presentation time includes 5 minutes for discussion and changeover to the next speaker Session chairs will hold you to the allotted time, which is essential to ensure adequate time for questions and discussion.
  • Please discuss the material as reported in your submitted abstract.
  • Prepare your presentation in advance so that your ideas are logically organized and your points are clear.
  • Take time to rehearse your presentation. If your presentation runs longer than the allotted time, eliminate the least essential material and rehearse again.
  • Give an opening statement to acquaint the audience with the nature and purpose of the study. Speak slowly and clearly. Word choice should be simple: use active words and short sentences.
  • Use the microphone and speak toward the audience. Note: when the microphone is clipped to your lapel, it is difficult for the audience to hear if you turn your head away, so please have copies of your presentation at the podium.

Special Requirements

If you have special needs (i.e., ramp access to the riser or a modified lectern height), please contact AGU staff  by 31 October.