General | Session Proposals | Abstracts | Hotel and Travel | Registration

GENERAL

Where is the 2014 Fall Meeting being held?
The Fall Meeting will be held at the Moscone Center located at 747 Howard Street, San Francisco, California, USA.

What are the dates for the 2014 Fall Meeting?
The 2014 Fall Meeting will take place on 15-19 December.

What is the expected meeting attendance?
Nearly 24,000 Earth and space scientists, educators, students, and other leaders are expected at this year’s meeting. In addition, members of the press, guests, and exhibitors will bring the total attendance to more than 25,000.

Do I have to be an AGU member to attend?
No, but the registration rates are reduced for AGU members and those who are members of our cooperating societies.  Contact the AGU Member Services Department to join or renew your AGU membership at +1 202-462-6900 or via email. The deadline to join or renew your AGU membership is 14 October.

Will childcare be provided?
Yes, AGU has teamed up again with KiddieCorp to provide childcare services during the entire week of the Fall Meeting. Registration Deadline: 14 November.

Can I take photographs, video, or record oral and poster sessions at the Fall Meeting?
Attendees at Fall Meeting may be photographed by AGU for archival and marketing purposes. Meeting attendees are not allowed to photograph, video, or record information during scientific sessions.

Can I smoke inside of the Moscone Convention Center?
No. AGU promotes a smoke-free environment; this includes the use of electronic cigarettes.

SESSION PROPOSALS AND GUIDELINES

How do I submit a session proposal?
The session proposal deadline has passed. The deadline was 16 April, 11:59 p.m., eastern daylight time. The online program will be posted in early October.

Do I need to be an AGU member to submit a session proposal?
Yes, submitters must be AGU members and up to date on 2014 membership dues in order to submit a session proposal. The primary convener must be an AGU member and up to date with membership dues. Co-conveners are not required to be AGU members but will need to be AGU members and up to date with 2014 membership dues in order to receive access to the scheduling tool in the fall.

What is the review process for session proposals?
The program committee has reviewed all session proposals; letters of notification were distributed in June.

How many authors can I invite if my session is approved?
Conveners of approved sessions can invite up to 4 authors. Invited authors must be AGU members up to date with 2014 membership dues; however, exemptions may be requested for individuals who are not geophysical scientists. NOTE: Invited authors are not guaranteed an oral presentation. There will be invited authors who will present posters.

ABSTRACTS AND GUIDELINES

How do I submit an abstract?
The abstract submission deadline was Wednesday, 6 August, 11:59 p.m. EDT. Letter of notification will be distributed to authors in early October.

Do I need to be an AGU member in order to submit an abstract?
The first author MUST be an AGU member and up to date on 2014 membership dues  in order to submit an abstract. Co-authors are not not required to be AGU members. Individuals may join or renew their AGU membership online. Note to Members of Cooperating Societies: Members of the American Meteorological Society (AMS), European Geosciences Union (EGU), and Mineralogical Society of America (MSA) may join AGU or submit abstract to the sessions co-sponsored by their respective societies. AMS, EGU and MSA members (who are not AGU members) must contact the AGU Member Service Center  or by calling +1-800-966-2481 (toll-free in North America) or +1-202-462-6900 by Friday, 25 July 2014 to request log-in credentials in order to submit an abstract to their societies’ co-sponsored sessions.

Am I automatically registered for the Fall Meeting by submitting an abstract?
No. You must also register to attend the meeting.

When will I receive confirmation of my letter of notification regarding my abstract submission?
Acceptance letters will be emailed in early October.

May I request a refund for my abstract handling fee?
No. Abstract submission fees are non-refundable. Once the abstract has been submitted, it is considered processed and no refunds will be issued.

What size is my posterboard?
Each presenter is provided a 4-foot high by 6-foot wide poster board. Poster boards have a 2.5 cm (1-inch) frame. Dimensions of the useable work area are 4-feet high by 6 feet wide (1.2 meters high by 1.8 meters wide).

Can I make changes to my abstract (co-authors, titles, etc.)?
Changes can be made to any abstract submission until the abstract submission deadline. To make changes before the abstract submission deadline log in to the abstract submission tool, make the appropriate changes, and save the changes. Note: Changes to abstracts are not permitted after the abstract submission deadline.

How do I withdraw my abstract?
To withdraw your abstract, you should decline your invitation to present your paper in the abstract submission tool. By declining your invitation to present at the meeting, your abstract will be automatically withdrawn from the program.

What is the invitation I received by email?
The invitation you receive in October is your acceptance letter and invitation to present at the 2014 Fall Meeting.

How do I prepare for my presentation?
Oral and poster presentation guidelines will be posted in fall 2014. Contact abstracts@agu.org with questions. You may make a request for additional equipment, such as tables or TV rentals, via a form that will be available in fall 2014 and listed in the above mentioned presentation guidelines.

I am convening a session. What are my responsibilities?
Convener guidelines will be posted in fall 2014. Contact abstracts@agu.org with questions.

Why is AGU offering virtual options?
Fall Meeting Virtual Options provides access to content presented at the Fall Meeting, as well as the opportunity to interact with authors and network with peers. These efforts relate directly to AGU’s strategic objectives on Scientific Leadership and Collaboration and Organizational Excellence. Additional details about the Virtual Options program will be posted as information becomes available.

Where can I locate the abstracts that were presented at previous Fall Meetings?
Click here to view the abstracts archive.

TOWNHALLS AND EVENTS

How can I submit a town hall proposal?
The deadline to submit a townhall proposal was 6 August.

What is the process for hosting an event during Fall Meeting?
Individuals interested in obtaining event space at Fall Meeting may do so now; the deadline to submit a request for event space is 15 September.

HOTEL AND TRAVEL

How can I apply for a student travel grant?
The deadline to submit a request for student travel grants has passed.

How do I request a letter of invitation for my visa application?
If you submitted an abstract to the Fall Meeting, you may generate a letter of invitation via the abstract submission tool. If you have already generated one but need a signature, log back in and regenerate your letter. If you did not submit an abstract and are in need of a letter of invitation, submit a request via this survey.

When can I reserve my hotel room?
AGU has reserved sleeping rooms at more than 40 hotels. Book your favorite hotel by 14 November, 11:59 P.M. EST.

Will AGU charge my credit card to guarantee my reservation?
AGU will not charge your credit card. However, your hotel may charge a deposit of one night’s room and tax as early as three weeks prior to the Fall Meeting. Deposit amounts may vary. Please refer to the deposit policy on your hotel confirmation.

Will I receive a hotel confirmation?
Yes. A detailed confirmation is automatically emailed to you once your reservation has been made.

What is the hotel cancellation policy?
There is a 72-hour cancellation notice required to avoid penalty. If your reservation is cancelled less than 72 hours prior to your arrival, you will incur a one night room and tax penalty from your hotel.

What are the closest airports?
San Francisco International Airport (SFO) and Oakland International Airport (OAK) are the two closest airports to San Francisco.

What is the weather like in San Francisco during the Fall Meeting?
San Francisco has a temperate marine climate and the city has mild weather year-round. Average temperatures in December range from a maximum of 57°F/19°C to 47°F/9°C. The average rainfall is 3.5”/9 cm. San Francisco weather can change by the hour, so attendees are advised to pack layers and be sure to carry a light jacket or coat and umbrella.

REGISTRATION

How do I register for the Fall Meeting?
Registration is now open; the deadline to receive the member discount is 14 November. Please note that you must join or renew your AGU membership by 14 October.

What does my registration fee include?
Your registration fee includes access to the Icebreaker, both oral and posters sessions, General Sessions, exhibits, town hall meetings, daily refreshments, and non-ticketed social events.

How do I purchase tickets to special events?
Tickets may be purchased during the registration process.  It is strongly encouraged that tickets are purchased in advance of the meeting.

May I bring a guest?
Registered attendees may purchase Guest Passes.  A guest is a spouse, friend, or adult child (18 years old and older) who is not working in a geophysical science related occupation or field. A colleague or associate working in a related geophysical sciences field or studying geophysics in school may not be registered and attend as a guest. Registered guests may not attend the oral or poster scientific sessions, however, they may go to the Exhibit Hall, the IceBreaker, the Honors Ceremony, and all Keynote Lectures.  Guest are required to purchase tickets to social events at the advertised guest rates.

Is there a registration process for childcare?
Yes, AGU has teamed up with KiddieCorp again to provide childcare services during the entire week of the Fall Meeting. Registration Deadline: 14 November.

What is the significance of the RFID technology and how will it impact me as a registrant?
AGU will be utilizing RFID technology to identify and track attendee participation at certain social and special events and the major lectures and sessions.  This information helps us to better plan room allocations and meeting room sizes for various events.  NOTE: AGU will not share this information with exhibitors or other suppliers.  If you prefer not to participate please contact customer service or 866-229-2386 to “opt out” or come to a registration area on site in San Francisco to “opt out” and obtain a new badge.

What is the cancellation/refund policy?
Written notification must be emailed to agu@experient-inc.com. Registration cancellations received by 14 November 2014 will receive a complete refund.  Cancellations received between 15 November and 21 November 2014 will have a $50 processing fee deducted from their refund. No refunds will be issued for cancelled registrations or ticketed events after 21 November 2014.

Please email any questions not addressed in the FAQs.