Deadline: Monday, 15 September, 11:59 p.m. EDT

Important Note: AGU policy outlines that requests from commercial institutions will not be accepted. Space will be available to for-profit/companies only if they are an official Fall Meeting sponsor. For detailed information about Fall Meeting sponsorship, please contact Mary Michalik.

Note: Event request applications are reviewed on a first-come, first served basis.

Scheduling Policy

Event space cannot be confirmed for groups that expect to exceed more than 50 attendees during the following times/events:

  • Scientific Sessions: 15-19 December; 8:00 a.m. – 12:20 p.m. and 1:40 p.m. – 6:00 p.m.
  • AGU Presidential Forum: 16 December; 12:30 p.m. – 1:30 p.m.
  • Honors Ceremony and Banquet: 17 December; 6:00 p.m. – 11:00 p.m.

Additionally, please note that the highly-attended Section/Focus Group Business Meetings/Social Events will be held 16 December; 12:30 p.m. – 1:30 p.m.; 6:30 p.m. – 8:00 p.m.

Payment and Confirmation Process

There is a $100 room rental fee, per day, per room. Once the event is scheduled, organizers will receive notification by mid-October confirming meeting space and payment instruction. To guarantee the event space, payment must be received by 30 October 2014; otherwise, the event request will be cancelled. Due to AGU’s contractual obligations to its vendors, no refunds will be issued after that date.

AGU will put the organizers in contact with the appropriate catering and audiovisual representatives; the organizers will then work directly with those service providers and be responsible for all expenses associated with the event.