Concept

Remote poster presentations are designed to simulate the on-site poster presentation experience. Kiosks providing a computer with two-way video and audio connections will be set up at a central location in the poster hall; the posters will also be displayed on the monitor. On-site attendees can have real time discussions with a remote poster presenter by using the web cam, headset, and microphone provided at the kiosk.

View the remote poster presentation schedule.

On-Site at the Moscone Center

Remote poster presentations will be scheduled during the morning poster session (8:00 A.M.-12:20 P.M.) on Tuesday, 10 December and Wednesday, 11 December. There will be up to three presentations running concurrently from 8:00-8:55 A.M., 9:05-10:00 A.M., 10:10-11:05 A.M., and 11:15 A.M.-12:10 P.M.

Look for the three kiosks in the center of the Poster Hall, near the poster Help Desk! The kiosks will be equipped with everything you need in order to interact directly with the remote presenter. Simply walk up to the kiosk and put on the headset to begin speaking directly with the remote presenter! Using web cams, you will be able to see the presenter, and s/he will be able to see you.

The kiosks are designed for one-on-one conversations, so please be aware of other participants who wish to speak with a presenter before the end of the time slot. The presenter will control the slides, and on-site participants can be given access to the on-screen pointer.

AGU will also have on-site staff and student volunteers directing participants to the kiosks and answering questions about remote poster presentations. Through the contracted vendor, AGU will also provide online technical assistance during the presentations.

For Presenters

All presenters will be required to participate in one of three one-hour training sessions, scheduled for Friday, 22 November at 1 pm EST; Monday, 25 November at 1 pm EST; and Monday, 2 December at 3 pm EST.

Please note that, given the size of the 24″computer monitor display compared to a poster board, AGU recommends that your presentation file be multiple pages rather than one large file typical for poster presentations. Think of it as a “slide show” version of the large poster you would have displayed on-site!

All presenters must submit final presentation files (PowerPoint or PDF only) by 9:00 A.M. PST on Friday, 6 December. A Dropbox link and upload instructions will be distributed via email. Individual connection information will also be distributed by AGU in advance of the meeting.

All presenters must be online for their presentation at least 20 minutes prior to the start of their assigned presentation time. Presenters will be given a 5-minute warning prior to the end of their presentation slot.

All presenters will be asked to complete a survey following the conclusion of this pilot program.

All cancellations and requests for a new presentation time (space permitting) must be received by 12:00 P.M. on Thursday, 21 November.

Setup

Presenters must have access to the equipment listed below. All technical requirements and equipment are the responsibility of the presenter and will not be set-up, provided, or reimbursed by AGU.

To look your best, please use an external, HD webcam. The webcam should be elevated to eye level or even slightly above you. Wearing a solid color top is recommended, as stripes and patterns can become pixelated through the webcam.

Be sure to have appropriate lighting. For best results, have at least two desk lamps pointed at you from 45 degree angles from behind your computer. If only able to use one light source, point it directly at you, but use a softer light to avoid being washed out.

Be conscious of background. Choose an environment that is professional and not distracting. Additional lighting and setup tips are available here.

Requirements

Presenters must have access to

  • a quiet and well-lit room
  • a computer with high-speed internet
  • a phone line (preferably hands-free)
  • a web cam, preferably external and HD
  • a headset compatible with the computer

All technical requirements and equipment are the responsibility of the presenter and will not be set-up, provided, or reimbursed by AGU.

Additional Information

Remote poster presenters will be scheduled during the morning poster session (8:00 A.M.-12:20 P.M.) on Tuesday, 10 December and Wednesday, 11 December. There will be up to three presentations running concurrently. Time slots available are: 8:00-8:55 A.M., 9:05-10:00 A.M., 10:10-11:05 A.M., and 11:15 A.M.-12:10 P.M. All times are Pacific Standard Time.

Presenters will have control over the timing of the slides; they will not advance automatically. Remote poster presenters may wish to prepare an eye-catching title slide and a short introduction of the research to initiate the conversation with onsite attendees who approach the kiosks. You can then move between other slides to address questions or provide more information as brought about by the one-on-one conversation with the on-site attendee.

Presenters can communicate directly with the dedicated technician who will be on the line throughout the presentation via the on-screen chat box. On-site participants will not have access to that chat box.

The remote poster presentation platform is not connected to the ePoster system. If you wish to participate in ePosters, please refer to the general information or to the invitation distributed via email.

Remote poster presenters are considered to be part of the official scientific program, and presenters can state that their work was presented at the 2013 AGU Fall Meeting. No new abstracts will be accepted for presentations; all presentations must be related to abstracts submitted by the official Fall Meeting deadline of 8 August. Remote poster presentations will not take place during the originally assigned session, but the posters will retain their previously assigned paper number.