Abstracts | Hotel and Travel | Registration | Virtual Options

Where is the 2013 Fall Meeting being held?
The Fall Meeting will be held at the Moscone Center located at 747 Howard Street, San Francisco, California, USA.

What are the dates for the 2013 Fall Meeting?
The 2013 Fall Meeting will take place on 9-13 December.

What is the expected meeting attendance?
More than 22,000 Earth and space scientists, educators, students, and other leaders are expected at this year’s meeting.

What’s new this year?
The Icebreaker is being held on Monday, 9 December in the Exhibit Hall.
The Honors Ceremony and Banquet is being held on the same evening, Wednesday, 11 December.
The main Registration center will be housed in Moscone West.

Do I have to be an AGU member to attend?
No, but the registration rates are reduced for AGU members and those who are members of cooperating societies; the society listing is posted here. The last day to renew or become an AGU member for 2013 and receive member registration rates is 14 October 2013. Contact the AGU Member Services Department to renew your membership at +1 202-462-6900 or via email.

Where is the exhibit hall and what I can find in there?
The Exhibit Hall will be located in Moscone North. More than 200 exhibit booths and the Product Theater are being showcased in the Hall.  Also, the Icebreaker will be held in the Exhibit Hall on Monday, 9 December.

Where is the poster hall?
The poster hall will be located in Moscone South Halls A-C.

Where are the sessions being held?
Oral sessions are being held in Moscone South and Moscone West; General Sessions are being held in Moscone North, Hall E; and poster sessions are being held in Moscone South.

Will childcare be provided?
Yes, AGU has teamed up again with KiddieCorp to provide childcare services during the entire week of the Fall Meeting.

Can I take photographs, video, or record oral and poster sessions at the Fall Meeting?
Attendees at Fall Meeting may be photographed by AGU for archival and marketing purposes. Meeting attendees are not allowed to photograph, video, or record information during scientific sessions.

ABSTRACTS AND GUIDELINES

How do I submit an abstract?
The abstract submission deadline has passed. Click here to view details about the final program.

Am I automatically registered for the Fall Meeting by submitting an abstract?
No. You must also register to attend the meeting.

When will I receive confirmation of my abstract acceptance?
Acceptance letters were emailed on 1 October.

May I request a refund for my abstract handling fee?
No. Abstract submission fees are non-refundable. Once the abstract has been submitted, it is considered processed and no refunds will be issued.

What size is my posterboard?
Each presenter is provided a 4-foot high by 6-foot wide poster board. Poster boards have a 2.5 cm (1-inch) frame. Dimensions of the useable work area are 4-feet high by 6 feet wide (1.2 meters high by 1.8 meters wide).

Can I make changes to my abstract (co-authors, titles, etc.)?
Changes can be made to any abstract submission until the abstract submission deadline on 6 August. To make changes before the abstract submission deadline return your abstract to draft, make the appropriate changes and resubmit your abstract when the changes are complete. No, changes to abstracts are not permitted after the abstract submission deadline.

How do I withdraw my abstract?
To withdraw your abstract, you should decline your invitation to present your paper in Abstract Central. By declining your invitation to present at the meeting, your abstract will be automatically withdrawn from the program. If you have already accepted your invitation to present please email AGU meetings staff at abstracts@agu.org to request that your abstract be withdrawn.

What is the invitation I received by email?
The invitation you received is your acceptance letter and invitation to present at the 2013 Fall Meeting. You must accept or decline your invitation to present by 15 October 2013.

How do I prepare for my presentation?
Please review the important oral and poster session guidelines in advance of the meeting.

I am convening a session. What are my responsibilities?
Please review the important oral and poster session convener guidelines in advance of the meeting.

HOTEL AND TRAVEL

How can I apply for a student travel grant?
The deadline for student travel grants has passed. All students have been notified.

How do I request a letter of invitation for my visa application?
If you submitted an abstract to the Fall Meeting, a letter of invitation was automatically emailed to your attention.

When can I reserve my hotel room?
Housing for the 2013 Fall Meeting opens in July 2013.

Will AGU charge my credit card to guarantee my reservation?
AGU will not charge your credit card. However, your hotel may charge a deposit of one night’s room and tax as early as three weeks prior to the convention. Deposit amounts may vary. Please refer to the deposit policy on your hotel confirmation.

Will I receive a hotel confirmation?
Yes. A detailed confirmation is automatically emailed to you once your reservation has been made.

What is the hotel cancellation policy?
There is a 72-hour cancellation notice required to avoid penalty. If your reservation is cancelled less than 72 hours prior to your arrival, you will incur a one night room and tax penalty from your hotel.

Are there any airline discounts?
Yes. Information about discounts on airline and BART subway tickets are posted on the Travel Information page.

What are the closest airports?
San Francisco International Airport (SFO) and Oakland International Airport (OAK) are the two closest airports to San Francisco.

Will there be shuttle buses?
No. In an effort to conduct a “green” meeting, shuttle service will not be provided at the Fall Meeting. Participants are encouraged to take advantage of the diversity of transportation options including world-famous cable cars, light rail, buses, and ferries.

What is the weather like in San Francisco during the Fall Meeting?
San Francisco has a temperate marine climate and the city has mild weather year-round. Average temperatures in December range from a maximum of 57°F/19°C to 47°F/9°C. The average rainfall is 3.5”/9 cm. San Francisco weather can change by the hour, so attendees are advised to pack layers and be sure to carry a light jacket or coat and umbrella.

Where is the coat/baggage check?
Daily coat/baggage check will be located in the lobbies of Moscone South and Moscone West; services will also be provided in Moscone North, Monday through Wednesday. Participants may also check baggage with the bell stands in their hotels.

REGISTRATION

How do I register for the Fall Meeting?
Registration for the 2013 Fall Meeting opens in July 2013.

How much does it cost to attend the Fall Meeting?
There are various registration types and rates for the Fall Meeting. Register before 8 November 2013 to receive the advance discount rate.

What does my registration fee include?
Your registration fee includes access to Monday’s Icebreaker, both oral and posters sessions, General Sessions, exhibits, town hall meetings, daily refreshments, and non-ticketed social events.

How do I purchase tickets to special events?
Tickets may be purchased during the registration process. It is strongly encouraged that tickets are purchased in advance of the meeting.

May I bring a guest?
Registered attendees may purchase Guest Passes. The cost before 2 November is $35 and $50 after 2 November. A guest is a spouse, friend, or adult child (18 years old and older) who is not working in a geophysical science related occupation or field. A colleague or associate working in a related geophysical sciences field or studying geophysics in school may not be registered and attend as a guest. Registered guests may not attend the oral or poster scientific sessions, however, they may go to the Exhibit Hall, the IceBreaker, the Honors Ceremony, and all Keynote Lectures.  Guest are required to purchase tickets to social events at the advertised guest rates.

Is there a registration process for childcare?
Yes, attendees can register with KiddieCorp, the official childcare vendor for the Fall Meeting. Registration will open in July 2013. Early registration deadline: 8 November 2013.

What is the cancellation/refund policy?
Written notification of registration cancellations must be e-mailed to agu@experient-inc.com. Registration cancellations received by 8 November 2013 will receive a complete refund. Cancellations received between 8 November and 15 November 2013 will have a $50 processing fee deducted from their refund. No refunds will be issued for registrations cancelled after 15 November. No refunds will be issued for ticketed events cancelled after 8 November 2013. In the event of a medical or family emergency, AGU must be notified by 31 December 2013 to have a refund request reviewed for consideration.

Where do I pick register and pick up my badge materials?
The main registration center will be located in Moscone West. Attendees who register by 8 November 2013 and reside in the USA will receive pre-mailed name badges; Badge holder pick-up stations for pre-mailed badges will be located in Moscone West, Moscone North, and at the Marriott Marquis (located at 55 Fourth Street diagonally across from Moscone West). Attendees who registered after 8 November or do not reside in the USA may still visit Moscone West and North to complete the registration process and receive badge materials.

Please email any questions not addressed in the FAQs.

VIRTUAL OPTIONS

Who can participate?
Anyone may register to view ePosters or to watch live streams and recordings of keynotes, named lectures and oral sessions.

Please note: The on-demand sessions will be available exclusively to AGU members starting in early January 2014. For more information about AGU membership or to join for 2014, visit membership.agu.org.

How much does it cost?
As an incentive to try Virtual Options, AGU is offering the live streaming and on-demand viewing All Access Pass for free this year. Use promo code: AGU13 when creating an account to watch live streams and recordings. No discount code is needed to view ePosters, but you will need to create an account.

What happens once I register?
After creating an account, you will receive a confirmation email and will be able to immediately login.

Note: You must create separate accounts for both ePosters and to watch live streams and recordings. AGU recommends using the email address associated with your AGU membership.

Why is AGU offering virtual options?
Fall Meeting Virtual Options provides access to content presented at the Fall Meeting, as well as the opportunity to interact with authors and network with peers. These efforts relate directly to AGU’s strategic objectives on Scientific Leadership and Collaboration and Organizational Excellence.

How long will the content be available?
ePoster content will be available until 28 February 2014. On-demand videos will be available until at least 28 February 2014.

Can I save videos or posters to my desktop?
No, downloading the content is not permitted.

Live Streaming and Recorded Content

What are the technical requirements to watch the video content?
Keynotes will be streamed in 720pHD and named lectures and oral sessions will be streamed in 480pSD. An Ethernet connection with a dedicated bandwidth of 4Mbit/sec+ line or a shared 20Mbit/sec+ line is recommended.

Tablets and phones can be used to watch live streaming or recorded content. The video will be streamed using a flash player.

When will the live streaming sessions occur?
The live streams will begin 15 minutes before the session times. View the full program. Note: All times are in PST.

How do I get my session questions answered?
Virtual audience members can submit questions to presenters during the live stream. Session conveners will read out the questions as time permits.

If your question isn’t answered during the live stream, please post your question again once the recording is available. Recordings will be posted within 24 hours and presenters are encouraged to periodically check their poster to answer any questions.

What if I miss a live streaming session I wanted to see?
A recording of each live streamed presentation will be posted within 24 hours for on-demand viewing.

Please note: The on-demand videos will be available exclusively to AGU members starting in early January 2014. For more information about AGU membership or to join for 2014, visit membership.agu.org.

Remote Viewing Site

Why should I register my remote viewing site?
Remote viewing sites that register will receive a packet of materials to prepare for the event, including a program of live-streaming events and sessions, successful viewing party tips, and social media participation tips. Remote viewing sites that register by December 4 also will receive lanyards and a printed program.

 ePosters

Can I ask questions about ePosters?
Yes, questions may be posted to each ePoster. Authors are encouraged to periodically check their poster to answer any questions.

Other

Can I watch remote poster presentations if I will not be in San Francisco?
No, only in-person attendees will be able to interact with remote poster presenters.

Please email any questions about Virtual Options not addressed in the FAQs.