The session proposal site is now closed.
Deadline: Session proposals must be received by 20 April at 23:59 EDT/3:59+1 GMT.
At least one of the conveners must be a current AGU member to submit a session proposal to the AGU Fall Meeting. Individuals may join or renew their AGU membership online.
There are no restrictions on the number of session proposals you may submit.
Section/Focus Group Sponsorship
Each session proposal is submitted to only one scientific section/focus group. Conveners may identify additional disciplines as potential session co-sponsors. The Program Committee will review co-sponsors for final approval.
Union sessions should focus on topics with a broad interest that are outside of a single section or focus group. These sessions are for the benefit of meeting attendees who have expansive interests beyond their own discipline. Because of the multi-disciplinary character of these sessions, they are not co-sponsored by any sections of focus groups.
- Union session proposals are approved by the Chair of the Fall Meeting Program Committee.
- Union sessions are limited. Only one Union session will be scheduled in each designated oral session time period. Eighteen to 20 slots will be available at the 2012 Fall Meeting.
- Union sessions may be invited only, at the discretion of the Program Committee and convener(s), for the purpose of discussion with leading experts.
- The length of presentations will be at the discretion of the convener(s). Conveners are encouraged to have longer presentations in Union sessions (20-30 minutes), instead of the normal 15 minute talks in other sessions.
- Each Union session topic will receive one oral session. If the session is not designated as invited only, contributed abstracts will be accepted if there are open slots within the session. Additional submitted abstracts on the topic may be assigned to a companion oral or poster session in an appropriate section or focus group.
The session title and description is limited to a total of 800 characters. The description will be used during the review process. Prior to acceptance, the Program Committee may request the conveners to revise the session title and/or description. Session descriptions will be posted on the AGU Web site during the abstract submission phase to assist submitters in identifying an appropriate session for their abstract. After the abstract deadline, proposed session descriptions will no longer be posted. Descriptions must follow the following criteria:
- Concise definition of the scientific issue. Proposals must focus on scientific results and/or their applications.
- Explain why it is topical.
- Do not include potential invited authors or make special requests in the description.
- Sessions will not be considered that are a tribute, celebratory, or have a focus other than scientific results.
- There is a limit of 800 characters for the title and description of your proposal.
Each proposal must have between two and four conveners. The full name, affiliation, and e-mail address of each convener is required. All individuals listed as a convener must have agreed to do so.
At least one, and no more than four, index term(s) must be provided with the proposal.
Author invitations should not be extended until after the session proposal has been approved. Detailed instructions will be provided when abstract submissions are open. Approved sessions may invite up to four (4) invited authors. Invited authors are not guaranteed an oral presentation.
Proposal Review Process
The Fall Meeting Program Committee will review all session proposals in early May. The evaluation process may include decisions to merge several proposals, to ensure ample interest in each session, and to avoid duplicate sessions on similar topics. Conveners will receive an e-mail regarding the acceptance of their proposal by 12 June 2012.
During abstract submission, conveners should promote their session to potential authors and monitor the abstracts being submitted to their session. An online Abstract Viewer will be available during this time. During the scheduling phase, abstracts can no longer be viewed until the program is finalized.
If approved, at least one of the conveners must be available during the week of 13 August 2012 when the Program Committee will notify conveners of the number of oral and/or poster sessions they will receive, based on the total number of accepted abstracts submitted. The Program Committee may also require some sessions to merge at this time. The convener(s) will have from 24 August until 31 August to organize the abstracts submitted to their session by assigning the presentation order and durations, if an oral session is allotted. This must be done in the online abstract software prior to the Program Committee scheduling meeting which begins on 5 September. The conveners will no longer have access to their sessions after the scheduling meeting begins. During the scheduling meeting, the Program Committee will assign days, times, and meeting rooms for each session.
Outstanding Student Paper Awards (OSPA) Liaison
During the session scheduling, the conveners will be required to designate an OSPA Liaison for recruiting judges. This will enhance our ability to effectively coordinate the process of judging student papers in your session. Each session liaison will work with their section/focus group coordinator to ensure that all students in your session are judged.
By 28 September, acceptance notices will be sent and the final program will be available online.